Salary Accounting and Salary Deductions:

Ledger

Procedure for circulating documents on salary accounting and salary deductions.

Original document

(Payment table)

document

Recorded documents

book

General ledger

Balance sheet

Financial report

All financial activities arising in the Enterprises are immediately established with the initial documents. The general accountants in the Enterprises conduct bookkeeping in the Enterprises, account for the reports and transfer those documents to the company's accounting department, so that the company's accountants can account for the results of the entire company. Bookkeeping must comply with the professional principles issued by the State. Enterprises must properly implement the process of opening accounting books according to the unified Accounting Account system from company to enterprise.

Some accounting forms used at Hanoi Urban Environment Company

List of documents (cash payments, bank deposits, etc.)

May …..

CT data		Interpretation	Debit account			Credit account
Day	Number	Interpretation	334	136	338	111	112	…

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List of documents to record all transactions arising in an Account during the production and business process.

Accounting vouchers

Date … month … year ….

Interpretation	Account Number		Amount		Note
Interpretation	In debt	Have	In debt	Have	Note

The accounting voucher is used to collect the reference numbers of the original vouchers for each item.

Type the event and record the content of the event.

From here the accountant enters the voucher registration book.

STT

Accounting vouchers		Amount
Number	Date	Amount

The voucher register is a type of general accounting book used to register

total amount of vouchers recorded in chronological order.

Ledger account: ….

Date … month … year ….

STT

C. from the register		Interpretation	Corresponding account	Amount
Number	Date	Interpretation	Corresponding account	In debt	Have

The general ledger is a type of general accounting book used to register the total amount of money of the

Chronological records.

In addition, businesses can also apply other forms such as: Diary

vouchers, general journals, ledger journals… depending on the business's choice.

2. Salary accounting and salary deductions:

In order to have a basis and basis for paying wages according to the correct quantity and quality of work of all employees in the enterprise, the enterprise must carry out the process of wage accounting including detailed and general wage accounting. Wage accounting is based on initial documents; therefore, it is a very important step and is the basis for general wage accounting.

2.1 Labor accounting in terms of quantity, time and labor results.

To manage the number of employees in the enterprise, this indicator is reflected in the enterprise's labor list book, established by the officer in charge of labor and wages, belonging to the Organization and Administration Department. Based on the current number of employees of the enterprise, including both long-term and temporary employees, both direct labor force and labor in other fields besides production. This book is not only established for the entire enterprise but also established separately for each production department to regularly grasp the current number of employees of the enterprise and each department. The basis for recording this book is the initial documents established by the Organization and Administration Department when recruiting, promoting, terminating... All changes in labor must be recorded promptly in the labor book to serve as a basis for calculating salaries to be paid and other regimes for employees in a timely manner.

a. Accounting for labor time:

Is the job of ensuring timely and accurate recording of the number of days, number of workers, actual working hours, as well as days off and work stoppages of each employee, each production department, each department in the Enterprise. On this basis, the salary to be paid to each person is calculated.

The most important initial document for accounting for working time in enterprises is the Timesheet. The Timesheet is used to record the actual working time and absence during the month of employees in teams, departments, etc. The Timesheet must be made separately for each production team, each department and used for 1 month. The list of employees recorded in the labor list book of each department is recorded in the Timesheet, their data must match. The production team leader or department head is the person who directly records the Timesheet based on the number of employees present and absent.

at the beginning of the working day at your unit. In the timesheet, the days off according to regulations, holidays, Sundays, etc. must be clearly stated.

At the end of the month, the heads of production teams and departments collect the labor usage situation, the number of people present and absent by reason; then provide data to the enterprise's Statistics officer. The Statistics officer checks and confirms daily on the timesheet; then collects data and reports it to the payroll officer to calculate the salary. In cases of absence due to illness, work-related accidents, etc., there must be a sick leave certificate issued and confirmed by the hospital or medical facility. In cases of work stoppage occurring during the day for any reason, it must be reflected in the minutes of work stoppage; which clearly states the reason for the stoppage and the person responsible, to serve as a basis for calculating salary and handling damages. These documents are sent to the Finance and Accounting Department as a basis for calculating allowances and social insurance, after the team leader has based on those documents recorded in the Timesheet according to the prescribed symbols.

Table 01 :

Unit: Urban Environment Enterprise No. 4

Department: Accounting Department Timesheet April 2000 Form No. 01 - LĐTL

Full name	Salary level or position level	Day of the month					Convert to work
Full name	Salary level or position level	1	2	. . .	30	31	SP salary number	number of employees TG	. . .	. . .	Number of social insurance contributions
A	B	C	1	2	. . .	30	31	32	33	34	35	36
1	Tran Thi Huong		x	x	. . .	x	x		28
2	Vu Thi Phuong		x	x	. . .	x	x		28
3	Le Duy Dat		x	x	. . .	P	x		27
4	Nguyen Thi Nga		Miss	Miss	. . .	P	x		21
5	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .
	Add :

Approver Head of Department Timekeeper

(Signature, full name) (Signature, full name) (Signature, full name)

b. Accounting for labor results.

Is an important content in the entire management and accounting work in manufacturing and business enterprises. The work carried out is to accurately and promptly record the quantity and quality of products or the volume of work completed by each individual or group as a basis for calculating and paying wages accurately.

Depending on the type and production characteristics of each enterprise, people use different initial documents to account for labor results such as Product or completed work confirmation slips, Contracts, etc.

A product or work completion confirmation slip is a document confirming the quantity or work completed by a unit or individual worker... This slip is made by the person assigning the work and has full signatures of the person assigning the work and the person receiving the work, the person checking the quality of the work and the person approving it. These documents are then sent to the accounting department for salary calculation.

In the case of work assignment, the initial document is the Contract. It is a signed document between the assignor and the contractor with the volume, working time, responsibilities and benefits of each party when performing the work. This document is the basis for paying wages to the contractor. In case of violations during acceptance, the officer in charge of the quality of the work together with the person in charge of the department will make a record of the handling. The quantity and quality of the completed work will be accepted and recorded in the labor results accounting document used by the enterprise and after being signed and approved; it will then be transferred to the salary officer as the basis for calculating and paying wages to the workers.

b. Accounting for salary payments to employees.

Payroll accounting for employees is based on documents recording working time (timesheet), labor results (acceptance report) and other related documents (such as sick leave, penalty report, etc.). The payroll officer proceeds to calculate the salary after checking all the above documents. The calculation of salary, bonus and other income of employees is carried out according to the current form of salary payment.

applied at the enterprise. The salary and labor officer makes a salary payment table (including basic salary, product salary, allowances, subsidies, bonuses, etc.)

The salary payment table is made for each department corresponding to the Timesheet; in the salary payment table, each employee is recorded in a line, based on the salary level, salary level, and working time to calculate the salary for each person. Then, the salary and labor officer makes a summary salary payment table for the entire enterprise, one sheet per month for each department.

The payroll for the entire enterprise will be transferred to the chief accountant and the head of the unit for approval. Based on that, the revenue and expenditure accountant will write payment vouchers and pay salaries to each department.

Salary payment to employees is usually divided into 2 periods in a month; Period 1 (on the 22nd of each month) is an advance payment, period 2 (on the 7th of the following month) is the remaining payment after deducting the deductions from the employee's salary according to the prescribed regime. The salary is paid by the cashier directly to the employee or on behalf of the departments and production teams. When receiving the money, the recipient must sign the Salary Payment Table.

2.2 User account

Accountants use the following accounts to record salaries and salary deductions:

Account 334: Payable to employees.

Account 338: Other payables.

Account 431: Welfare and reward fund.

...

And accounts 111, 112, 621, 627, 642...