Measure 4: Effective Use, Preservation, and Regular Maintenance of School Facilities

Step 4: Test and evaluate

- The Steering Committee and the Management Board need to regularly coordinate to monitor, inspect and supervise the use of the budget in building facilities for the right purpose, effectively and economically.

- After completing projects or purchases, make financial settlement, evaluate experiences, propose measures and directions for better implementation of future projects.

3.3.3.3. Conditions for implementing measures

School leaders have a firm grasp of school budgets, goals, and needs for improving facilities, thereby developing plans to request funding and using funds for the right purposes, with quality, efficiency, and avoiding waste.

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Promote the role of responsibility in autonomy and decentralization of units in enhancing school facilities.

There is regular monitoring, inspection and supervision by the State government and competent agencies to use the allocated funds for the right purposes and effectively.

3.3.4. Measure 4: Effectively use, preserve and regularly maintain school facilities

3.3.4.1. Purpose of the measure

Implementing this solution contributes to:

- Strictly manage the use of facilities by teachers, staff and students to directly serve teaching and learning activities specifically as follows:

- Use and maintain facilities properly and effectively.

Help teachers and staff have the skills and techniques to use school facilities, ensure the implementation of new teaching methods, teachers and students have good and regular access to modern facilities to build and create excitement for students to learn, help improve teaching efficiency, improve teaching and learning quality.

- Help organizations, individual teachers, staff and students have correct awareness and discipline in using equipment; know how to preserve, maintain and repair equipment for long-term use and help the education sector improve students' capacity and quality.

- Timely reward, encourage, preserve and maintain the facilities and equipment of the organization, teachers and staff in the school.

3.3.4.2. Contents of the measure

The school needs

- Develop and implement a plan for the use and maintenance of facilities at the beginning of the school year.

- Provide technical training, professional skills in using, preserving, and maintaining facilities for teachers and staff in the school.

- Plan and monitor the borrowing and use of facilities for teachers and staff.

- Clearly stipulate the treatment and reward regime for groups and individuals in the school with achievements in construction, use and maintenance of facilities.

* Implementation process

Step 1: Make a plan

- Assess the current status of equipment and use of school facilities. Establish regulations on the use, preservation and maintenance of facilities suitable for teaching and learning at the school.

- Distribute according to plan and schedule the borrowing and use of school facilities reasonably, responsibly, and return on time.

- Assess the current status of professional qualifications in using facilities of teachers and staff in the school, from which to develop a regular training plan.

Step 2: Implementation

- Use school facilities reasonably, for the right purpose, effectively, prioritize and invest in teaching and learning.

- Regularly train teachers and staff in professional skills and techniques for using, preserving, and maintaining facilities through the following methods: inviting professional staff from relevant agencies for training, and through seminars to exchange experiences in using facilities.

- Assign the Head of the Equipment Management Team to be responsible for checking and supervising teachers and staff in the use, preservation and maintenance of facilities, planning and borrowing schedules for each class, each subject, each lesson, and each session.

- Assign the head of the equipment team, homeroom teachers, subject teachers, and organizations to guide, inspect, and supervise students in the use, preservation, and maintenance of facilities.

Step 3: Directing implementation

- Make a plan for the use, preservation and maintenance of facilities right from the beginning of the school year to deploy to organizations and individuals.

- Develop a monitoring plan and schedule for facility loans throughout the academic year.

- Gradually improve skills and techniques in using, preserving, maintaining and repairing facilities, especially modern facilities for teachers and service staff.

- The results of monitoring, checking, evaluating, using, preserving, and maintaining facilities of organizations and individuals are made public throughout the school. This must be considered an annual standard assessment criterion for teachers, staff, and students.

Step 4: Check and evaluate

- Regularly monitor and check the implementation of lending and use.

Use and maintain facilities of teachers, staff and students according to the established schedule: on time, of the right type, and returned on time.

- Evaluate the effectiveness of teachers' use of facilities from the unit to the school. Hold school-level experience review conferences and group-level experience review meetings to gain timely experience for the following school years.

3.3.4.3. Conditions for implementing measures

- Use of facilities must go hand in hand with preservation and maintenance of facilities.

- Use of facilities must ensure improvement of educational effectiveness and quality of teaching and learning activities.

3.3.5. Measure 5: Advise authorities at all levels and higher levels to provide funding to build facilities and purchase teaching equipment to meet current educational requirements.

3.3.5.1. Purpose of the measure

Implementing this solution aims to take advantage of capital sources provided by the project to the city for education, school construction projects, foreign-sponsored projects...; Mobilize sponsorship from all levels and businesses, promote the initiative and creativity of school leaders, staff and teachers in advising the Board, branches, City Party Committee, City People's Committee, enhance the effectiveness of school management of facilities...

In reality, building school facilities requires a large amount of financial resources, of which people's contributions are limited.

According to the school's annual construction plan, the school's contribution is estimated to be how much, then a report is made, comments are made to the parents' association, submitted to the People's Council, the City People's Committee, then the competent authorities decide how much money the school will collect during the year so that at the beginning of the year, parents can be informed of the exact revenue and expenditure for the school year.

Every year, the board of directors makes a budget estimate for construction projects, with confirmation from the ward people's committee.

Based on the school's report, the ward People's Committee approved it, the school submitted it to the superior Department of Education and Training, the city People's Committee to request funding for construction and purchasing.

3.3.5.2. Contents of the measure

The school needs:

- Make plans for construction and equipment of facilities to report to the Department, Branch, City Party Committee, City People's Committee annually and long-term plans.

- Build close and regular relationships with Departments, branches, City Party Committee, City People's Committee on strengthening infrastructure construction.

- Timely and regularly advise and propose to the Departments, branches, City Party Committee and City People's Committee on strengthening the construction of infrastructure.

- Regularly report on the construction and management of facilities to the Departments, branches, City Party Committee and City People's Committee to promptly direct the correction of shortcomings and violations.

* Procedure for implementing measures

Step 1: Assess the current situation

Assess the current status of facilities, from there make plans and build facilities needs to request the Department, branches, City Party Committee, City People's Committee to pay attention and consider investment.

Step 2: Implementation

- Proactively plan the need to increase the construction of facilities annually; develop a plan for the use of facilities if requested by the Department, branch, City Party Committee, and City People's Committee.

- The need to improve facilities must be consistent with the school's annual and long-term development plans.

- The Party Committee, School Leaders, headed by the Principal, must do a good job.

Maintain close contact, provide timely and regular advice to the Board, branches, City Party Committee, and City People's Committee. The Principal is responsible to the Board, branches, City Party Committee, and City People's Committee for investment and construction of facilities.

Step 3: Directing implementation

Provide accurate, timely and regular advice on school and classroom development plans and school facility needs to the Board, branches, City Party Committee and City People's Committee.

Step 4: Test and evaluate

- Regularly collect opinions from the collective, teachers, staff and students on the needs of facilities; based on the actual situation to build a plan

- Check the implementation of the annual plan to see if the planning is accurate and appropriate.

- Timely assessment and adjustment in reporting regime, planning and consulting on the need to build facilities to promptly adjust for the following school years:

3.3.5.3. Conditions for implementing measures

- Closely coordinate with the Party Committee and organizations to accurately plan the school's material needs.

- Regularly report and ask for opinions from the Department, Branch, City Party Committee, City People's Committee on quality and plans; promptly adjust accordingly.

- Consider this work as a criterion to evaluate the role and responsibility of the principal in facilities management in particular and in school management in general.

3.3.6. Measure 6: Implementing socialized education in construction and renovation of facilities

3.3.5.1. Purpose of the measure

Implementing this solution well contributes to:

- Creating more synergy from socialized education is to focus

Investing in educational development means improving school facilities.

- School leaders who do a good job of socialization in management activities will contribute to building facilities, improving the quality of teaching and learning; promoting the financial and material resources of society, collectives, and individuals inside and outside the school, specifically:

- Will ensure more adequate facilities to serve the general activities of the school, which are teaching and learning activities.

- Raise awareness and promote the role and responsibility of the social community, collectives, individuals in schools, the state and the social community in developing education in general, including strengthening facilities.

- Promote the support of external resources, intellectual resources, material resources, financial resources,... for education, build and improve facilities, promote the proactive role of collectives and individuals in schools together with the state and the community in developing education in general, including strengthening facilities.

3.3.5.2. Contents of the measure

The law on education states that society has the responsibility to contribute human resources, financial resources, and material resources to the cause of education according to its capabilities. Therefore, the school needs to take advantage of social resources to strengthen the school's facilities and equipment.

After the end of the school year, the board of directors needs to work with local leaders, department heads, parents' association and teachers to assess the current state of the school's facilities, find out the causes and solutions, the advantages and difficulties of the locality and the school, then discuss the renovation plan for the next school year. At the same time, the board of directors meets with the parents' representative committee to determine the importance of building the school's facilities through the school year plan, prepare a report to the commune people's committee for consideration and approval.

At the beginning of each new school year, the school board needs to present to the commune people's committee and hold a parent meeting about the annual construction of facilities so that the parents' association can discuss the contribution level for each school year. The work is truly based on the people "People know, people discuss, people do, people inspect".

With the motto "The State and the people work together", enhance the persuasiveness so that people understand the importance of education, the urgent situation of building facilities. State the difficulties of the locality, the position of the school in the historical period, from which parents voluntarily contribute to building the school. Each meeting has a signed record, proposing annual construction, with the signature of the parents' association.

The school's parents' association standing committee is an active, enthusiastic and responsible member who, together with the school, cares about building school facilities. Through local social organizations, the school organizes extensive propaganda so that everyone understands the importance of secondary education. Understand the scale of education in schools as well as the requirements for educational development in the new era today. Among them is the urgent need to build facilities for their school. They see with their own eyes, hear with their own ears, the current situation of the school, thereby clearly seeing the responsibility of sectors and levels to care about education, care about their children's learning, and see the need to build facilities. If there is no good facility, it will affect their children's learning.

The school needs to implement the following contents:

- Organize conferences or other forms to promote and mobilize organizations and individuals outside of society to donate and support finance, materials, and labor to strengthen the construction and repair of facilities.

- Strengthening links and cooperation with organizations and economies to build facilities for schools.

- Mobilize staff, teachers, and students in the school to donate funds to support the project.