Transaction Models in E-Government


There are still many difficulties and obstacles in the process of building e-Government in Vietnam:

- Inadequacies from information technology projects;

- Information technology and communications infrastructure is still weak;

- Low level of education;

- The awareness and skills of civil servants are limited;

- Business process is not stable (in the process of reform).

2.1.4. Benefits of e-government

E-government is a government that ensures that all the necessary information is provided at the right time for decision making. The ideal e-government is one that provides all the information at the right time to the decision makers, which is the greatest advantage of information technology.

E-government uses information technology to automate government administrative procedures, applying information technology to government management and operation processes, thus processing administrative procedures much faster.

E-government allows citizens to access administrative procedures and through electronic means, such as the Internet, mobile phones, interactive television.

E-government makes it easy for businesses to work with the government because all procedures are understood, guided and each step of the work is guaranteed to be performed well and reliably. All economic information that the government has is fully provided to businesses to operate more effectively.

For civil servants, information technology used in e-Government is a tool that helps them operate more effectively, capable of meeting public needs for information access and processing.


For people and businesses

Reduce the time it takes for citizens, businesses and employees to access and use government services and thus reduce the people's costs. Encourage community participation in government activities.

For the Government

Reduce office “paperwork”, save time, streamline work operations, enable government agencies to provide higher quality services and reduce government spending.

2.1.5. Transaction models in e-Government

There are 3 entities participating in e-government: government, people and businesses. Based on the relationship between the above subjects, we can classify e-government into 4 types, corresponding to 4 types of government services including:

G2C (Government to Citizens): is understood as the ability to transact and provide government services directly to the people, for example: Organizing citizen elections, public opinion polls, managing urban planning and construction, consulting, complaints, monitoring and paying taxes, invoices of industries with subscribers, 24x7 direct information services, public services, educational environment.

G2B (Government to Business): Government services and relations with businesses, non-governmental organizations, manufacturers such as: procurement services, inspection, business supervision (on tax payment, law compliance, etc.); information on land use planning, urban development, bidding, construction; providing information in the form of documents, instructions for use, regulations, implementation of state policies, etc. for businesses. This is a basic relationship component in the model of the state as the subject of macro-management of the economy and society through policies, mechanisms and laws and businesses as the object representing the direct productive force of the material wealth of the economy.

G2E (Government to Employees) : refers to services and transactions in the relationship between the government and civil servants, insurance officials, employment services, unemployment benefits, health care, housing, etc.


G2G (Government to Government) : is understood as the ability to coordinate, transfer and provide services effectively between levels, sectors, organizations and state apparatus in state administration and management, in which the government apparatus itself plays both the role of subject and object in this relationship.

The entire system of government relationships and transactions such as G2C, G2E, G2B, and G2G must be based on a solid infrastructure of the system: trust, the ability to ensure privacy and security and finally all are based on technology and communication infrastructure with different scales: computer networks, Intranet, Extranet and Internet. In addition to the 4 main transaction models on the table below shows other forms of communication in e-Government.

Types of transactions in e-Government



CPĐT

People, citizens

Administrative and state agencies

Region II (economic)

Region III (NPI/NGO)

People, citizens

C2C

C2G

C2B

C2N

State, administrative agency


G2C


G2G


G2B


G2N

Region II (economic)

B2C

B2G

B2B

B2N

Region III (NPI/NGO)


N2C


N2G


N2B


N2N

Maybe you are interested!


2.1.6. Forms of operation and types of services provided through e-Government.

2.1.6.1. Main forms of e-Government activities. Electronic mail (e-mail)

E-mail saves money and time. E-mail can be used to send memos, notices, reports, and newsletters. E-government requires every civil servant to have an e-mail address to exchange information online. Vietnam strives to have 70% - 80% of documents and official dispatches sent online by 2010.

Public Procurement in e-Government

Public procurement can be done online, ensuring time and cost savings. Centralized public procurement will ensure cost savings and prevent corruption.

Electronic Data Interchange

Electronic Data Interchange (EDI) is the exchange of data in a “structured form” from one computer to another electronically within an agency or between agencies. EDI is highly secure.

Search and update information online

Through the Internet, the government can provide citizens and businesses with information on economics, society, policies, and instructions on administrative procedures.

2.6.1.2. Types of services provided by e-Government Online public services of the government:

Previously, government agencies provided public services to citizens at their headquarters, but now they can provide public services online through electronic portals. Citizens do not have to come directly to and wait at the headquarters of the above agencies as before.

Some public services that can be provided online are:

- Providing information on legal documents and policies;


- Providing economic, social and market information;

- Providing online import-export registration and licensing services;

- Providing online tax declaration, tax payment, and tax code registration services;

- Provide online business registration services.

GIS and services provided through e-Government

E-government can use the Internet and GIS to provide many new services that people and businesses are interested in, such as:

- Providing GIS application services for land management, construction permits

build;


- Providing planning information services;

- Providing GIS application services to exchange information between agencies,

Government at all levels serves resource management.

2.1.7. Stages of e-government development

The development of e-Government goes through several different stages. With each stage (implementation and maintenance), the complexity increases, but the value it brings to citizens and businesses also increases (including some increase for the Government through the possibility of additional indirect or direct revenue sources).

A widely used e-Government model, developed by the research and consulting firm Gartner, identifies four stages (or periods) of e-Government development.

Stages of e-Government according to Gartner model


Information – In the early stages, e-government meant having a web presence and providing (relevant) information to the public. The value was that government information was accessible to the public, processes became more transparent, and thus improved service quality. With G2G, government agencies could also exchange information with each other electronically, such as the Internet, or within an intranet.

Interaction – In the second phase, interactions between government and citizens (G2C and G2B) are carried out through various applications. Citizens can ask questions via email, use search tools, download forms and documents. These interactions save time. In fact, receiving applications can be done online 24 hours a day. Normally, these actions can only be done at the reception desk during office hours. Internally (G2G), government organizations use LAN, intranet and email to communicate and exchange data. Obviously, this phase can only be implemented when administrative reform has been implemented (with electronic one-stop mechanism, electronic one-stop mechanism) in the spirit of Decision No. 93/2007/QD-TTg dated June 22, 2007 of the Prime Minister.

Transactions – With the third stage, the complexity of the technology increases, but so does the value to the customer (in G2C and G2B). Complete transactions can be done without going to the administrative office. Examples of online services include: Income tax registration, property tax registration, renewal/renewal of licenses, visas and passports, online voting, online tax filing and payment, issuance of personal income tax identification numbers, etc. Stage 3 is complicated by security and personalization issues, such as digital signatures (electronic signatures) are needed to allow the legal transfer of services. On the business side, e-government starts with online purchasing applications. At this stage, internal processes (G2G) must be redesigned to provide good service. The government needs new laws and regulations to enable paperless transactions.


Transformation – The fourth stage is when all information systems are integrated and the public can enjoy G2C and G2B services at one transaction desk (virtual transaction point).

At this stage, cost savings, efficiency and customer satisfaction have reached their highest possible levels.

Not all developments and services need to be in the same phase. Indeed, it is important to filter out some services that need to be moved to phase 2 and phase 3 and to come up with role models and incentives to move forward. In terms of G2C and G2B focus, with G2C the focus should be on the initial phases 1 and 2. However, with G2B the focus should be on achieving phase 2 and phase 3 and the ultimate goal is phase 4 (but this is a long-term goal (10 to 15 years).

Portal Stage Evolution Model

In general, the use of information technology in state management has been studied by many scientists, such as the study of Colesca and Liliana (2008) concluded that the application of information technology helps the government provide public goods and services more effectively, reduce corruption, increase transparency and promote economic development. Gilbert and Balestrini (2004) gave the benefits of applying information technology in state management as: Saving costs, time, limiting direct contact, information quality, financial security, reducing pressure, reliability, and external perspective.


2.2. Previous research models

The Technology Acceptance Model (TAM) is used as the basis of this study for two reasons; (a) it is easy to apply and (b) it helps readers understand the relationship between the variables used in this study. Furthermore, TAM is a theoretical model that shows whether users accept or not a certain information management technology. This model proposes that when users experience any form of technology, there are two beliefs, perceived usefulness and perceived ease of use, that influence users' behavioral decisions towards that technology.

This technology acceptance model has been studied in various forms. For example, Leong (2003) studied the robustness of this model after 10 years of its existence to find out whether this model is still useful after many changes in technology and system management. He adapted Davis (1989) and he used Microsoft Access software in his study. The results strongly confirmed the usefulness of this model, that the two beliefs mentioned above still have a great influence on the feasibility of the technology being tested.

Another study on technology acceptance among teachers in Hong Kong was conducted by Hu, Clark, and Ma (2003). Through the application of Power Point, they found that the perceived usefulness of the technology was very important. However, contrary to Davis (1989), Hu (2003) found that the perceived ease of use of the technology was not necessarily important. Therefore, even if the technology is easy to use, if it does not serve a good or useful purpose, no one will accept it.

In Malaysia, Noor, Hashim, Haron, and Ariffin (2005) studied the influence of trust, risk, and customer-to-customer (C2C) information sharing through travel websites. Contrary to the findings of the technology acceptance model, this study found that perceived usefulness and perceived ease of use did not influence customer-to-customer (C2C) information sharing through travel websites.

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