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Ly Thuong Kiet, Hue City Tax Code: 3300364395

Table 2.1 - Sales invoice

FESTIVAL HUE HOTEL

15 Ly Thuong Kiet, Hue City Tax code: 3300364395


Customer: R726 Unit:

Address:

SALES INVOICE 10003786

Date: 7/1/2014



STT


Product name

Single

taste


Quantity


Unit price

Wall

money

1

Tonic

Can

1

21,645

21,645

2

Gin

Glass

2

51,948

103,896

3

Lipton

Pot

2

8,658

17,316

4

Vermicelli soup

Bowl

1

43,290

43,290

5

Crab Soup with Mushrooms

Bowl

1

51,948

51,948

Add


238,095

5%

Service fee

11,905

10%

VAT

25,000

Total


275,000

In words:

Five hundred seventy five thousand dong


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Ly Thuong Kiet, Hue City Tax Code: 3300364395


Shopper

Salesman

Unit Head

(Sign, full name)

(Sign, full name)

(Sign, full name)

Table 2.2 - Internal invoices


Category

Unit

Quantity

Unit price

Total amount

Big spring water

Bottle

2

20,000

40,000

Small stream water

Bottle

4

7,875

31,500

Total

71,500


DONG DA TOURISM COMPANY LIMITED CO DO RESTAURANT

15 Ly Thuong Kiet - Hue City * Tel: 054.3823884

INTERNAL INVOICE 10269

Date: 8/1/2014

Customer: R726

January 8, 2014

Guest signature

- On January 8, 2014, the guest checked out, the receptionist created an invoice based on the guest's previously created account and paid. At the same time, the payment transaction was entered into the software and transferred to the accountant to record the revenue.

Business calculates VAT: (2,310,000/1.1)*0.1= 210,000

Deduct 5% service fee from sales: (2,100,000/1.05)*0.05 = 100,000 VND Revenue: 2,310,000 – 210,000 – 100,000 = 2,000,000 VND

In there:

- Restaurant beverage revenue: 250,000 VND

- In-room minibar revenue: 50,000 VND

- Bedroom revenue: 1,000,000 VND

- Restaurant revenue: 300,000 VND

- Shipping revenue: 400,000 VND

Accounting:

Debit account 131 2,310,000 VND

Credit account 33311 210,000 VND

Credit account 511101 250,000 VND

Credit account 511105 50,000 VND

Credit account 511201 1,000,000 VND

Credit account 511203 300,000 VND

Credit account 511302 400,000 VND

Credit account 5114 100,000 VND

At the end of the shift, the receptionist collects all the transfer invoices on the sales report that the accountant collects for the customer, issues a debt notice and urges debt collection. When there is a credit notice from the bank, the accountant creates a receipt confirming that the customer has paid.

In case the customer pays in cash, the receptionist collects all cash receipts on the sales report and transfers them to the accountant. The accountant checks and creates a receipt; the cashier checks and receives the cash into the cash book. The receipt is made in 3 copies: 01 copy is kept at the accountant, 01 copy is kept at the cashier as the basis for collecting money and 01 copy is given to the customer.

Table 2.3 - VAT invoice


DONG DA TOURIST CO., LTD

Festival Hue Hotel

Add: 15 Ly Thuong Kiet, Hue

Tel: 054.3823071 - Fax:

054. 3823204


VALUE ADDED INVOICE

(VAT INVOICE)



Link 1: Save (File)



Model: 01GTKT3/002



Date: 08/01/2014


Symbol: TY/12P







Number: 0001707


Seller:

DONG DA TOURISM COMPANY LIMITED


Address:

15 Ly Thuong Kiet, Hue


Tax code (VAT code): 3300364395


Phone:

(054)3828255 - 3829782


Account (A/C):

0161000107223 - Vietcombak Hue

Buyer Name:

KATHLAEN MINCHAN

06/01/2014



Organization:

BOOKING.COM

08/01/2014



Address: ME LINH POINT TOWER, LEVEL 6&7, 02 NGO DUC KE, DIST.1, H112645 A

Mode of payment: CREDIT CARD

STT

No.

Name of goods and services

Description

Unit

Unit

Quantity

Quantity

Unit price

Price

Total amount

Amount


1

2

3

4

5

6=4x5


Pioneer + water + restaurant

+ transport




2,000,000


Sub total:





2,000,000 VND


Service charge: 5%




100,000 VND


VAT tax: 10%




210,000 VND


Total amount:




2,310,000 VND


Total amount in words: Two million three hundred and ten thousand dong.

Shopper

Salesman


Manager



(The Buyer's Signature)

(The Seller's Signature)

(Manager's Signature)


(Sign, full name)

(Sign, full name)

(Sign, seal, full name)



Thank you for your staying with us!



Table 2.4 - Sales report (List)

FESTIVAL HUE HOTEL PAYMENT REPORT

Cashier: All Selected Date: January 8, 2014 Print Date: February 12, 2014 Print Time 11:21



Room


Folio#


Payment


Amount

Origin

Amount

Bill

No.


Cashier


Comment

CASH VND







524


112665A

CASH

VND


240,000


240,000


1709


TWO



4004


112690A

CASH

VND


490,000


490,000


1710


NHH


CASH VND

730,000


Due Out






622

112633A

Due Out

4,000,320

4,000,320

1712

TWO


204

112633A

Due Out

1,375,110

1,375,110

1713

TWO


522

112666A

Due Out

1,375,110

1,375,110

1714

TWO


422

112670A

Due Out

5,670,000

5,670,000

1715

TWO


324

112638A

Due Out

5,371,560

5,371,560

1716

TWO


Due Out

17,792,100


CASH VND







726


112645A

CASH

VND


2,310,000


2,310,000


1707


TWO


209


206


112644A

CASH

VND


755,000


755,000


1708


TWO


210

CASH VND

3,065,000


TOTAL

21,587,100


ACCOUNTANT CHIEF ACCOUNTANT

Table 2.5 - Accounting vouchers

DONG DA TOURISM COMPANY LIMITED

15 Ly Thuong Kiet - Hue City

BOOK RECORDING DOCUMENTS

DATE: 08/01/2014

PERIOD: 201401 NO. : TC000008


PERSON'S NAME: TRAN THI LOC

ADDRESS:

CONTENT/DESCRIPTION: Visa debt suspension

AMOUNT: 2,310,000 (VND)

IN WORDS: Two million three hundred and ten thousand Dong. ATTACHED DOCS:



Account/

Debt

Yes/Credit

Foreign currency/

Equivalent

Account



F. Currency

USD

11311

2,310,000




3331101


210,000



511101


250,000



511105


50,000



511201


1,000,000



511203


300,000



511302


400,000



5114


100,000




CASH KEPTERS PREPARED BY CHIEF DIRECTOR

CHIEF

PAYEE CASHIER PREPARD

ACCOUNTANT

DIRECTOR

Table 2.6 - Ledger account 511



511 Sales and service revenue

Corresponding account name

Corresponding account

In debt

Have

Beginning balance


0

0

Cash

111

0

300,656,227

Bank deposit

112

0

25,142,836

Accounts receivable

131

0

697,513,195

Determine business results

911

1,023,312,258


Total

1,023,312,258

1,023,312,258


Dong Da Tourism Company Limited

15 Ly Thuong Kiet - Hue City

LEVEL 1 ACCOUNT LEGAL LEVEL 1

January 2014

Make a table

(Signature, full name)

Chief Accountant

(Signature, full name)

Manager

(Signature, full name)

2.2.1.2. Accounting for revenue deductions

With the goal of increasing the number of customers staying and using other services, and at the same time increasing profits, Dong Da Tourism Company Limited has introduced ways to attract customers such as: reducing room rates, reducing laundry prices for long-term guests, organizing buffets on holidays...

a. Documents used

- Economic contract

- Sales report

Receipt

- Invoice list

- Other sales documents, services...

b. Process

Get booking information



Negotiation



Sign the contract



Guest check in



Check out



Payment reception



Accounting Department


c. Accounting method

The company does not use sales discount, sales returns and trade discounts accounts because it mainly does business in tourism, accommodation and food and beverage. Therefore, depending on each customer and business time, the travel department offers different prices for each room type for customers to choose from. After negotiation, the room price is entered into the software. When the customer checks out, the receptionist uses the price reported by the travel agency as the basis for invoice and payment. After the end of the shift, the receptionist makes a sales list and hands over cash to the accountant. The restaurant department has a similar process. Therefore, if there are any forms of discounts, the accounting method is the same as the accounting method for sales revenue and regular service provision.

For example: On January 10, Travel Company X booked 30 rooms with the unit price of each room being

1,200,000 VND/day (price includes VAT). However, to maintain a fixed annual number at this time, the two parties negotiated and agreed to reduce the price of each room to 1,100,000 VND/day (including VAT). On January 12, Travel Company X checked out. The accountant recorded the following entries:

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