Home

General company of information technology and office equipment trading company - 1

THESIS REPORT:

GENERAL COMPANY LIMITED ABOUT COMPUTER TECHNOLOGY AND OFFICE EQUIPMENT TRADING COMPANY LIMITED

INDEX

INTRODUCTION ................................................................................................................. Part 1: GENERAL OVERVIEW OF INFORMATION TECHNOLOGY AND OFFICE EQUIPMENT TRADING COMPANY LIMITED 3

1.1 – General overview of the company 4

Maybe you are interested!

1.2 – Characteristics of the organizational structure of the management apparatus 5

1.3 – Business characteristics of the company 6

General company of information technology and office equipment trading company - 1

1.4 – The company's business results in 2009 – 2010 6

Part 2 – ACTUAL SITUATION OF ORGANIZING ACCOUNTING WORK 7

2.1 - Characteristics of the accounting structure at company 7

2.2 - Accounting policies applied at the company 7

2.3 – Actual situation of accounting organization at company 8

2.3.1 Cash capital accounting 8

2.3.2 Fixed Asset Accounting 9

2.3.2.1 Classification of fixed assets 9

2.3.2.2 Fixed Asset Valuation 9

2.3.2.3 Detailed accounting of fixed assets

2.3.2.4 General accounting of fixed assets 9

2.3.3: Accounting for salaries and salary deductions 12

2.3.4 Sales accounting and determining sales results 13

2.3.4.1: Accounting for cost of goods sold 14

2.3.4.2: Accounting for sales revenue and deductions 15

2.3.4.3: Accounting for sales costs 16

2.3.4.4: Business management cost accounting 16

2.3.4.5 Accounting for determining sales results 16

2.3.5 VAT accounting 17

Part 3 – HARVEST AND COMMENTS 19

1. Experiences during the internship. 19

2. Comments on accounting work at company 19

CONCLUSION 20

APPENDIX 21

PREFACE

All businesses, regardless of the field or industry, need to have a competent and effective accounting department because accounting is an effective tool for businesses. The accounting department is responsible for accounting for economic transactions, calculating costs, determining business performance, and analyzing the financial situation of the business. Thanks to the financial information of the accounting department, the board of directors can perform financial management well and have a basis for making important economic decisions. Therefore, building a reasonable and effective accounting department is extremely important for the existence and development of the business.

Realizing the importance of accounting apparatus, accounting work for businesses and especially, as a student majoring in accounting, I realize that learning about accounting practices in businesses is a necessary task. Therefore, I would like to intern at INFORMATION TECHNOLOGY AND OFFICE EQUIPMENT TRADING COMPANY LIMITED.

During my internship, I would like to thank the accounting department at INFORMATION TECHNOLOGY AND OFFICE EQUIPMENT TRADING COMPANY LIMITED in particular and other departments for helping me complete my internship.

I would also like to send my deep thanks to Ms. Vu Thi Hong Ngoan - teacher.

guide. Has carefully guided me to complete this report.

In addition to the introduction and results, my internship report consists of 3 main parts:

Part 1: General overview of INFORMATION TECHNOLOGY TRADING COMPANY LIMITED

AND OFFICE EQUIPMENT

Part 2: Actual situation of accounting organization at INFORMATION TECHNOLOGY AND OFFICE EQUIPMENT TRADING COMPANY LIMITED

Part 3: Harvest and comments

CONTENT

PART 1 - GENERAL OVERVIEW OF TRADING COMPANY LIMITED

IT AND OFFICE EQUIPMENT

1.1- General overview of IT and office equipment trading company limited

Information Technology and Office Equipment Trading Company Limited was established under license number 0102012035 issued in March 2004 by Hanoi City People's Committee.

Unit name : Information technology and office equipment trading company limited

Abbreviation: TIC Co., Ltd

Trading and officesequypment company limited.

Company Director: Mr. Truong Dinh Hoan. Tax code: 01 01 472 471.

VAT invoice address: No. 14, alley 46/41 Pham Ngoc Thach - Dong Da District - Hanoi

Trading showroom: 117 Le Thanh Nghi, Hai Ba Trung, Hanoi Main business lines: Trading computers, equipment, offices Charter capital: 50,000,000,000 VND

Operational objectives of Informatics and Office Equipment Trading Company Limited

room is:

- Diversify products, industries and technical services

- Become one of the leading companies in Vietnam in Information Technology

- Staff have a rich spiritual life and stable material life.

matter

- Satisfy the increasing needs of customers and achieve satisfaction.

customer satisfaction

The development orientation of Information Technology and Office Equipment Trading Company Limited is :

- Develop to become a distributor of some electronic products and office equipment.

- Develop to become one of the leading distributors of products

information technology.

- Develop to become one of the leading commercial computer assembly manufacturers

Vietnamese brand with quality and reputation.

- Consulting, providing and transferring technology solutions and systems

professional hardware and software

1.2- Characteristics of the management structure:

The company has a Board of Members, a Chairman of the Board of Members, and a Director. The legal representative of the company is the Director of the company, as stipulated in the company charter.

Management structure: (Diagram 1, appendix)

Including:

Board of members: Consisting of all members, is the highest decision-making body of the company. The Board of members meets at least once a year to decide on the development strategy and annual business plan of the company. Decide on major issues related to the interests of the company and its members. Elect, dismiss, remove the Chairman of the Board of members; decide to appoint, dismiss and remove the Director, Chief Accountant and other important management staff.

The company director is responsible for the daily business operations of the company and is responsible to the Board of Members for the performance of his rights and obligations.

Deputy Director: performs tasks assigned or authorized by the Director to assist in monitoring, supervising, urging, and directing all business activities.

Accounting Department: manages all capital and assets of the company, performs

State financial and accounting policies at the company in accordance with the law

Technical Department: manages the company's technical equipment sector. Establishes and implements a technical service model according to the company's orientation. Equips a team of employees with full knowledge of technical and equipment operation. Ensures quality reputation through the fastest and best response to reasonable customer requests. Resolves customer feedback issues related to technology. Responsible for reporting work directly to the Director.

Finance Department: collects data related to the company's financial activities. Responsible for preparing financial summary reports for the Director and competent authorities.

Department of administrative organization and labor and salary: Responsible for human resource management, regulating the labor force, implementing policies on social insurance, health insurance, unemployment insurance, dealing with employees, and initial transactions between the company and outside parties.

1.3 – Business characteristics of the company:

□ Computer, IT & office equipment business:

- Complete computers: Servers, PCs & Notebooks; Computer components:

Mainboard, CPU, Ram, HDD..

- Network and data transmission equipment; Peripheral equipment and IT supplies

Other; Office equipment

□ Assembling and trading Vietnamese brand TIC computers.

□ Providing Domain-Hosting,...

□ Specializing in website design and redesign...

□ Providing services:

- Design and installation of LAN, WAN networks; Warranty and maintenance of computer networks; Repair and maintenance of IT and office equipment; Other high-tech scientific services in the fields of IT, electronics and telecommunications.

□ Manufacturing, assembling and trading electrical, electronic and refrigeration equipment.

□ Sales of audio equipment for meeting rooms & conference rooms,

lighting, security equipment, educational equipment, interior equipment, and medical equipment.

1.4 – The company's business results in 2009 – 2010

( Business performance report table, diagram 2, appendix)

Comment :

Overall in 2010 the company's net revenue increased by 35,826,830,149 compared to 2009 because in early 2010 the company outlined a successful business strategy to pull the company out of the crisis period.

Cost of goods sold also increased by 36,052,631,909 compared to sales revenue which is approximately the same.

Business management costs increased by 223,963,207, this is a negative factor.

reduced profits. Financial operating costs increased dramatically.

Overall in 2009 the company's pre-tax profit was 25,670,027 VND, in 2010 the company's pre-tax profit was 32,498,847 VND, an increase of 6,828,820 VND.

PART 2 – ACTUAL SITUATION OF ORGANIZING ACCOUNTING WORK AT INFORMATION TECHNOLOGY AND OFFICE EQUIPMENT TRADING COMPANY LIMITED

2.1. Characteristics of the accounting structure at IT trading LLC

and office equipment:

Organizational structure of accounting department of IT trading company limited

and office equipment:

The company's accounting department includes: Chief Accountant, Accountant, Manager.

Fund

(Appendix 3 diagram)

Including:

Chief Accountant: Directly responsible to the Company Director and

The Board of Directors of the company has the tasks within the scope of responsibility and authority of the chief accountant. Organize accounting work and accounting apparatus in accordance with the business organization of the company. Responsible for helping the Director of the company analyze economic activities in the company to correctly assess the situation of efficiency, business results, detect waste and damage of the company to find solutions.

Accountant: Under the direction of the chief accountant, perform each appropriate step and delve into each specific transaction to clearly and detailedly account for then report to the chief accountant on a monthly, quarterly, and yearly basis.

Treasurer: responsible for strictly managing the company's funds such as cash

cash, bank deposits, checks.

+ Issue full policies as ordered by the Director and Chief Accountant.

+ Open a book to track daily income and expenses according to the rules.

+ Withdraw money from the bank according to the approved order

2.2 Accounting policies applied at Information Technology and Office Equipment Trading Company Limited:

- The annual accounting period starts from January 1 and ends on December 31 every year.

- Currency used in accounting: Vietnamese Dong (VND)

- Applicable accounting regime: Small and medium enterprises according to Decision No. 15/2006/QD-BTC dated March 20, 2006 issued by the Ministry of Finance.

- Applicable accounting form: General journal

(Appendix 4 diagram)

- VAT calculation method: by deduction method

- Fixed asset depreciation method:

o The company applies the fixed asset depreciation method according to the method

straight line depreciation

- Inventory accounting method:

o Inventories are calculated at original cost.

o Inventories are accounted for using the regular inventory method.

through

o Method of calculating the cost of goods sold in warehouse: First in, first out.

2.3 Situation of accounting organization at the company:

Accounting is an important component in the system of financial economic management tools. It plays an active role in managing and controlling economic activities. / Deeply studying the accounting work of the company, below are some of the main accounting operations in the company.

2.3.1 Cash capital accounting:

* Accounting vouchers used:

Receipt

- Payment voucher

- Receipt of payment

- Fund inventory table

* Accounts used: Account 111, Account 112, Account 113 and related accounts

* Accounting method:

Example: On March 20, 2010, the company withdrew money from the bank to add to the cash fund.

face value 80,000,000 VND

Accounting entries are as follows:

print,…

Debit account 111: 80,000,000 VND

Credit account 112: 80,000,000 VND

2.3.2 Fixed Asset Accounting:

Fixed assets at the Company include many types such as:

- Fixed assets used in office activities such as: computers, air conditioners, printers

- Fixed assets used in sales activities such as shelves, counters, tables

reception chair…

2.3.2.1 Classification of fixed assets

- Classification by capital source: capital contributed by members, self-supplemented capital.

- Classification by structure includes: stores, land, warehouses, machinery and equipment, transmission means, management tools and equipment, other assets.

2.3.2.2 Fixed Asset Valuation

To determine the book value of fixed assets, the company evaluates fixed assets as soon as they are put into use. Depending on the type of fixed assets, the company has different evaluation methods. For purchased fixed assets and fixed assets completed by construction investment, the company's fixed asset value is calculated according to the following formula:

Original cost of fixed asset purchase = Purchase price + other related costs

On the basis of original price and depreciation value, accountants can determine the value.

remaining value of fixed assets after use according to the following formula:

Residual value = Original price – Depreciation value

Thus, all fixed assets of the company are monitored on 3 types of prices: original price, depreciation value and remaining value. Thanks to that, it reflects the total investment capital for purchasing and the level of technical equipment for the company.

2.3.2.3 Detailed accounting of fixed assets

Detailed accounting of fixed assets at the accounting department: In the fixed assets accounting department, use the company's fixed assets card to record changes in the original price and annual depreciation value of each fixed asset.

Tracking fixed assets at the place of use and storage aims to identify and assign responsibility for using and preserving assets to each unit and department, contributing to improving responsibility and efficiency in using fixed assets. Here, a "fixed assets tracking" book is opened to track the increase and decrease of fixed assets during the time the assets are used at the unit.

2.3.2.4 General accounting of fixed assets

a) Accounting for increase in fixed assets

To adapt to the growing business situation, with an increasingly larger scale, the company constantly invests in construction, purchasing, and replacing office equipment and necessary machinery.

For example: On June 15, 2010, the company bought an electronic total station worth: 88,000,000 VND,

VAT 10% and the company paid by bank deposit. Accounting records as follows:

Debit account 211: 88,000,000 VND

Debit account 133(2): 8,800,000 VND

Credit account 112: 96,800,000 VND

b) Accounting for fixed asset reduction:

The company's fixed assets decreased mainly due to the liquidation and sale of machinery and equipment.

no longer usable, obsolete or fully depreciated…

For example: On November 22, 2010, the company liquidated a car with an original price of VND 631,660,000, accumulated depreciation of VND 523,745,000, agreed selling price excluding tax of VND 115,850,000, VAT 10%, payment by bank transfer.

Accounting is as follows:

+ Record reduction of original value of fixed assets and remaining value: Debit account 214: VND 523,745,000

Debit account 811: 107,915,000 VND

Credit account 211: 631,660,000 VND

+ Income from sale:

Debit account 112: 127,705,000 VND

Credit account 711: 115,850,000 VND

Credit account 3331: 11,585,000 VND

c) Fixed asset depreciation accounting

Fixed assets are depreciated by the company using the straight-line method and at the rate prescribed by the State.

- Average annual depreciation =

Depreciable value

Number of years of use

- Average monthly depreciation rate =

Average depreciation rate

year

12 months

For example: The company's 3-storey house was put into use on March 1, 2010, with

Original price 4,618,902,290 VND.

4,618,902,290

Average annual depreciation = = 230,945,114

copper

20

4,618,902,290

Average monthly depreciation rate = = 347,408,524

copper

12

2.3.3: Accounting for salaries and salary deductions:

- Accounting accounts used:

+ Account 334: Payable to employees

+ Account 338: Other payables

+ Related accounts

- Accounting books used:

+ Ledger account 334, 338

+ Detailed book of accounts 334, 338

+ Salary and social insurance allocation

- Accounting documents used: Timesheet, social insurance leave slip,

Salary payment table

- Forms of payment:

+ Time-based salary: businesses pay employees based on actual working time (departments).

+ Pay by product: pay wages to workers directly involved in production…

+ Fixed salary: fixed salary fund, fixed salary volume...

- Salary deductions:

The rate of deductions from salary is applied at the following rate:

+ About social insurance: Deduct 22% of the total basic salary fund.

In which: The company pays 16% for production and business costs. Employees pay 6% deduction from their salary.

+ Regarding health insurance: Deduct 4.5% from the total basic salary fund. Of which: The company pays 3% for production and business costs. Employees pay 1.5% deduction from salary.

+ Regarding social insurance: Deduct 2% from the total basic salary fund. Of which: The company pays 1% for production and business costs. Employees pay 1% deducted from their salary.

+ Regarding KPCD: Deduct 2% of the actual salary of employees and companies.

bear 2% of the production and business costs.

- Salary accounting method (Appendix 06)

For example: At the end of October 2010, when calculating the salary to be paid to Ms. Tran Thi

Thuy Van Finance - Accounting Department the amount is 3,540,000 VND.

Excerpt from social insurance, health insurance, and union funds for Ms. Tran Thi Thuy Van:

Accounting entries:

Debit account 6421: 778,800 VND

Debit account 334: 300,900 VND

Credit account 338: 1,079,700 VND

Account 3382: 778,800 VND

Account 3383: 159,300 VND

Account 3384: 70,800 VND

Account 3389: 70,800 VND

2.3.4 Sales accounting and determining sales results at the company

- Sales revenue content and sales method:

At the company, sales revenue is revenue from providing network and office computers and the buyer pays or accepts payment.

- Accounting documents used:

VAT invoice, product sales detail book, customer debt tracking number, bank credit note.

- Accounting accounts used:

+ Account 511: Revenue from sales and service provision.

+ Account 632: Cost of goods sold.

+ Account 333(1): VAT payable.

2.3.4.1: Accounting for cost of goods sold.

 Accounting accounts used:

- Account 156: Goods

- Account 632: Cost of goods sold

- Account 157: Goods sent for sale and related accounts such as 111, 112, 131 ...

 Method of calculating the cost of goods sold in warehouse: by the weighted average method for the entire reserve period.

Actual cost of materials = Quantity of materials * Average unit price. warehouse out of warehouse out of warehouse

In there:

Actual capital value of + Actual capital value of beginning inventory and imported materials during the period

Unit price BQ = -----------------------------------------------------------------------------------

Beginning inventory quantity + Import quantity during the period

For example: On October 26, 2010, the company sold a batch of 12 Compaq laptops.

510.

- 3 units in stock at the beginning of the period worth 5,950,000/unit

- 10 units imported on October 23, worth 5,640,000/unit. Accountant reflects export price:

3 * 5,950,000 + 10 * 5,640,000

- Average unit price = ------------------------------------------------

3 + 10

= 5,711,538 VND

- Actual cost of goods sold = 5,711,538 * 10 = 57,115,380 VND

Accounting reflects:

Debit account 632: 57,115,380 VND Credit account 156: 57,115,380 VND

2.3.4.2: Accounting for sales revenue and deductions

* Documents used:

User account:

- Account 511 : Sales revenue and service provision

- Account 3331 : VAT payable

- Account 911: Determine business results and related accounts 111, 112, 131...

Accounting method

Example: As above, the company sells 12 laptops to Norfort company with a pre-tax price of 6,500,000/unit, VAT 10%. Because of the large purchase, the company enjoys a 2% discount. Norfort company has not paid yet.

Accounting reflects:

BT1: reflects revenue

Debit account 131 (Norfort Company): 85,800,000 VND Credit account 511 (5111): 78,000,000 VND Credit account 333 (3331): 7,800,000 VND

BT2: reflects revenue deductions

Debit account 521: 1,560,000

Debit account 333(3331): 156,000

Credit account 131 (Norfort Company): 1,716,000 BT3: transfer of deductions:

Debit account 511(5111): 1,560,000 VND

Credit account 521: 1,560,000 VND

2.3.4.3: Accounting for sales costs

Are all costs incurred in connection with the process of selling goods and providing services, including: sales staff costs, outsourced service costs, etc.

- Account used: - Account 641: sales expenses

-And other related accounts: 334, 338, 214, 111…

- Accounting method:

Comment


Agree Privacy Policy *