Current status and solutions for developing ERP Enterprise resource planning system in Vietnamese textile and garment enterprises - 13

into the ledger.

 Provide reports to conduct inventory count and create adjusting entries.

 Allows management of inventory items by type

 Allows storing the location of items in different warehouses

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 Ability to determine order points

 Provide inventory reports

 Ability to provide current inventory information

 Ability to manage inventory by warehouse, purpose, location.

2.3. Production management:

The production management system needs to provide functions for managing product sets, supporting detailed management of production stages and assembling components of a complete product. The system will have to support production management processes according to criteria such as: product structure, production line stages, etc.

The production management system must support the calculation of product costs by various methods as well as the ability to aggregate costs from product details to final products according to different stages and types of costs. The production system will provide information related to the demand for raw materials for production requirements, changes in product configuration.

The production management system supports daily production activities such as production planning, calculating material requirements for different production orders, controlling costs, and tracking work-in-progress.

The system must meet the following requirements:

 Allows detailed management of goods by department and by different layers

 Allows for cumulative costing and pricing from first layer to final product

 Provide information on material and labor requirements related to a production order to support planning for goods receipt or exploitation

Current inventory

 Allows reporting of the cost of each individual component of a set of goods and the corresponding percentage in the final product.

 Provide flexible mechanisms for managing general information about the set of goods such as technical changes related to the set structure.

 Allows management of information about products manufactured according to contracts, production orders as well as unfinished production.

 Manage production contracts according to market and customers.

 Support full management reporting and statistical systems related to production as required by the business

 Monitor monthly production plan targets in terms of quantity and value compared to reality.

 Monitor labor productivity for each stage

2.4. System management:

2.4.1. The system management section needs to manage an overview of the access and usage rights of different objects.

The system management section needs to manage access rights for different subsystems to each user or user group, down to each business screen or report. The system management section needs to manage common information used for different subsystems in the system, such as information about supplier codes used for the payable management and purchase management subsystems, etc. The system management section also needs to manage integration and ensure consistency in information processing data between subsystems. Security and data integrity are also necessary functions of the system management subsystem.

The system must meet the following requirements:

 Allows detailed management of access and usage rights of different objects/object groups.

 Allows setting up and managing common information used in different subsystems of the system.

 Allows fast data entry using different methods (automatic or manual entry with software support).

 Manage integration between subsystems and manage data access from different subsystems.

 Manage data integrity against hardware and software failures.

 Secure the entire system by providing passwords at different levels detailing subsystem, screen and component information on one screen.

 Works compatible with other Microsoft applications.

2.4.2. System development tools:

The system development tool section should provide functions that allow users to modify the operating system and application to meet user requirements. The tool should allow changes to the application interfaces without changing the source code. The tool should allow changes to be made by adding or removing data fields, controlling data, and setting defaults for fields. The system development tool section should have its own security to ensure that changes are made only by authorized personnel. The tool should allow importing/exporting changes from the external environment and merging changes with existing screens.

The system must meet the following requirements:

 Allows adding or removing data fields to screens

 Allows access to databases other than the system database

 Compatible with other system developments

 Allows the development of additional screens in addition to the specified screens

 Allows self-adjustment to ensure consistency of application screens after changes

 Security by providing passwords at different levels.

2.4.3. Report writing tools:

The report writing tool needs to provide powerful report writing capabilities to be able to exploit all the information in the system. This tool needs to allow changing default reports as well as creating new reports according to user requirements, allowing to upload reports to the WEB, allowing to add illustrations (charts, drawings, etc.) to reports and allowing to exploit information in many different dimensions. In addition, allowing to view detailed information immediately from the summary report (drill down) is a necessary function.

The system must meet the following requirements:

 Allows changing reports according to user requirements

 Allows the development of new reports with an indefinite number

 Allows adding illustrations to reports

 Ability to make changes to any report/form of the reporting system including forms such as invoices, receipts, etc.

 Provides automatic calculation capabilities to generate analytical reports according to various requirements.

 Allows linking to access reports in many different forms such as WEB, EXCEL

 Confidentiality through the provision of reports at various levels

 Allows viewing of detailed information for an item on the summary report

 Provide sub-reports to analyze information from different perspectives.

2.5. Human resource management:

2.5.1. Establish and adjust personnel structure:

a) The enterprise's human resource structure is easy to set up and change according to:

 List of departments and organizations

 Organizational chart shown as a directory tree

 List of current positions of the enterprise

 List of corresponding positions in departments

 Job descriptions corresponding to job positions

b) Adjustment of personnel structure is done automatically through the system of decisions:

 Decision on appointment of job position

 Transfer decision

 Decision to quit job

 Probationary decision

 Other decisions

2.5.2. Storage of employee personal information:

a) The system must allow recording and storing the most complete information about individual employees:

 Personal information

 Professional information

 Information about family relationships

 Information on participation in social organizations

 Information about personal history

b) Perform quick employee information search functions:

 Search based on exact information or approximate search

 Allows combining multiple search conditions

2.5.3. Record information about employee work history and capacity:

a) The system must record all information about the employee's work process at the enterprise:

 Information on reward and disciplinary decisions related to employees

 Information about positions held and currently held through transfer decisions

 Information about business travel processes

 Information on concurrent positions

b) Information on employee capacity is recorded according to:

 Results from employee evaluations

 Expertise and results of training programs

2.5.4. Timekeeping and payroll:

a) Implement timekeeping by shift, by hour, by product.

b) Set up and perform salary calculation according to the following options:

 Calculate salary by product

 Hourly wage calculation

 Salary calculation based on position coefficient

 Calculate salary

c) Manage allowances, bonuses, expenses and fees, and track employee advances.

d) Process of paying salaries to employees, amount payable, amount actually paid, number of times salary is paid

e) Monitoring labor contracts:

 Manage information about each employee's labor contract

 Forms of employment contracts set up by users themselves

 Monitor labor contracts: notify about upcoming labor contract expiration, perform renewal and information about contract renewal.

2.5.6. Record and track recruitment information:

All information about the recruitment process is recorded from the time of determining recruitment needs until the completion of the recruitment.

2.5.7. Statistics, reporting and analysis of human resources situation:

a) Conduct statistical analysis on:

 Employee background information: gender structure, marital status, ethnicity, religion

 Labor qualifications: educational level, professional qualifications

 Working age structure, age and gender

 Fluctuations in total salary fund and average salary

 Labor fluctuations

 Organizational structure: number, structure and proportion of personnel in departments and positions

b) Personnel report:

 Types of employee lists by unit - department, position, education level, expertise

 List of employees by personal information: ethnicity, religion, personal history

 List of units and departments

 List of rewards, discipline, employees on business trips abroad, employees who quit, transferred to other jobs...

 Evaluation table of each employee according to evaluation criteria

 Recruitment reports

 Reports on timekeeping and salaries

 Reports on labor contracts.

In short, to help businesses in the process of managing their resources, an ERP system suitable for the textile industry needs to meet the above standards and requirements.

CONCLUDE

The textile industry is a key industry of many countries, especially developing countries in the early stages of industrialization. In the current period, when globalization has become a prominent trend, covering all aspects of international life, when all barriers set by countries to protect domestic production have been, are being and will be gradually removed, competition in this industry has become fierce in all markets.

With certain conditions and advantages, Vietnam is also very interested in developing the textile industry and has achieved some successes in major markets such as the US, EU and especially the Japanese market. The textile industry has now become one of the key industries, making significant contributions to the Vietnamese economy in solving unemployment and increasing export turnover. However, compared to China, India, Korea, etc., this industry in Vietnam still has many limitations, especially in the application of modern technology in production, business and management.

In the near future, Vietnam will become an official member of the World Trade Organization, all state support for textile and garment enterprises will be gradually eliminated. Textile and garment enterprises are facing huge challenges in both domestic and foreign markets. In order to survive and develop sustainably, textile and garment enterprises cannot help but improve their management, production and business activities to comply with the world's common standards. Enterprises need to move towards applying an enterprise resource planning model to optimally utilize their existing resources.

To develop the application of ERP system in the textile industry, the State as well as the enterprises themselves need to carry out a number of solutions to improve management level, staff level, and science and technology level.