Closing Phase - Evaluating the Communication Process

1.4.3.1. Perception of communication objects

Recognizing the communication object is important in the communication process. If you do not understand the characteristics of the communication object such as: needs, personality, motivation, level, circumstances... then it is difficult to choose the appropriate content, method, and means of communication.

Perception of communication objects is the process by which we learn about the characteristics of the communication object and build an image of the communication object in our minds. The image of the communication object includes the external image and the internal image.

The external image reflects the external factors of the communication object such as: appearance, dress, speech, smile, facial expression, gestures, posture... On that basis, we analyze, evaluate and make comments on the internal characteristics of the communication object such as: morality, personality, ability, motivation and other personality qualities, that is, building the internal image of the communication object. Therefore, in communication, we should not ignore our appearance, from dress, makeup to walking, speaking and other gestures.

Perception is a process. This process begins with the first contact and continues with subsequent meetings. However, during the first meeting, a phenomenon occurs that is of particular importance not only for establishing the image of one person in the eyes of another, but also for the development of the relationship between them, and that is the first impression.

Maybe you are interested!

a. The concept of first impression

First impression is the image of the communication object formed during the first meeting.

Closing Phase - Evaluating the Communication Process

Those are our assessments and comments about the communication object during the first contact.

b. Structure of first impression: There are 3 components

* Emotional component

Includes the external characteristics of the object of communication. This is the basic, dominant component in the structure of the first impression.

A person’s appearance does not always reflect their true nature. This is complicated. Usually, rational and experienced people do not let first impressions affect their relationships or their actions.

* Physical components

Includes initial assessments and comments on the internal qualities of the communication object, such as: personality, emotions, abilities, opinions... For example, "You seem serious", "She looks gentle and kind".

* Emotional component

Including the vibrations that arise during the meeting, such as: sympathy or antipathy; satisfaction, pleasantness or dissatisfaction, discomfort. The emotional component greatly affects the durability of the first impression. In general, the stronger the emotion, the harder it is to fade the image of the interlocutor.

Thus, the first impression is a comprehensive image of the communication object, which is formed from many different characteristics and features. However, according to the research of A. Solomon - an American psychologist, among them there is always one feature that is central, most meaningful and determines the impression of others in us (we often call it "impressive feature"). This is easily seen from our own experience. Sometimes we only meet once and then we remember forever a look, a smile or a warm hand with a firm handshake of that person.

c. The role of first impressions

First impressions are favorable conditions for us to build and develop good and long-term relationships in communication.

First impressions are important in communication. If we make a good impression on others in the first contact, it means that they have a good feeling for us and want to meet us again. On the contrary, if in the first meeting we make mistakes and leave a bad impression, we will often have difficulty in the following meetings and it will take a lot of effort to erase that impression. (If you have made a bad first impression, how can you create a good impression for that communication object?)

d. The process of forming first impressions

* Factors affecting the formation of first impressions

- Elements of the communication object: Language, gestures, posture, clothing...

- Factors in us such as: Mood, emotion

Needs, interests, tastes

Attitude and visualization of the communication object

Our attitude in communication is what we expect or assume will happen in communication. Under the influence of attitude and many other factors, such as experience, we imagine the communication object - the person with whom we will have the first contact.

“In front of me is the image of a great scientist” and “in front of me is an especially dangerous prisoner” will create different attitudes and impressions in the same person.

- Communication situations and circumstances

This factor also influences the impression we have of others.

In addition to some of the above factors, there are also effects in the process of forming first impressions such as: novelty effect, halo effect, star effect...

* Time to form first impression

It can be said that the first moments of contact are the moments that determine our image in the eyes of others.

* How to make a good impression?

To make an impression on the first meeting, you need to pay attention to the following requirements:

- Create a friendly, intimate atmosphere

- Start by talking about issues that both of you are interested in.

- Grasp the opportunity and decisive moment of contact

In general, the first moment is the key starting step, often deciding the success or failure of the subsequent contact process. In this short period of time, we must both get to know the interlocutor, create a willingness to cooperate with them, and know how to seize opportunities to achieve our goals. This proves our ability. In the opposite case, we can be judged as "likable but incompetent".

1.4.3.2. Self-awareness in communication

In communication, we not only perceive others but also perceive and discover ourselves (self-awareness), that is, we build our own image of ourselves. Self-awareness in communication is awareness of ourselves, awareness of our position in relation to others in the communication process, our level of influence and prestige towards them...

Self-awareness helps individuals adjust their words, behaviors, and attitudes to suit that relationship position to achieve effectiveness in the communication process.

Individuals must base on their relationships with the people they communicate with, the situation, the context of communication, their attitudes, language, and behavior to determine their position and level of influence. At the same time, individuals compare themselves with others and with social norms to perceive and evaluate themselves. Only through communication with others can we know how we are evaluated and perceived, that is, we can imagine ourselves in the eyes of others, from which we can adjust ourselves to improve ourselves.

Self-image is a particularly important factor that governs our behavior and conduct. Thus, to behave and respond appropriately, we need to have a correct perception of ourselves.

Self-awareness in communication creates a psychological portrait of oneself, which strongly influences the way people behave towards others and themselves.

Psychological portrait is the image that each person builds and imagines about himself, it shows his nature as well as his actions. Self-image is the frame of reference that we look at to act.

* Psychological portrait of oneself is expressed in many different forms:

- Body image: Being aware of our body and figure, whether it is beautiful or ugly, can make us proud, confident or shy, self-conscious, and hesitant in communication.

- Subjective “ego”: How each person thinks about themselves and how they think others think about them?

- Ideal “self”: The self that an individual wishes to become (values, ideals, ethics, etc.). The ideal self is often built on the symbol of an admired person or the desire to pursue a field of activity that is beneficial to society.

- Psychological images according to the social roles being assumed.

* Psychological portrait trends:

- Filtering tendency: here people often accept what they like according to an existing value framework with the tendency to eliminate what is inappropriate and retain what is considered suitable for their image.

- The tendency to act according to the expectations of relatives. It is the effort to respond when others (parents, teachers, leaders, colleagues, friends...) care about and expect something from you. This is a tendency that is extremely important in promoting human development in terms of capacity, morality, and emotions.

- Tendency to reach the ideal self: When we expect something from ourselves, it is the driving force that pushes us to act to reach the goal. This tendency is achieved when the individual clearly identifies the psychological portrait of himself in the future and has a strong belief in his ability to reach it.

* Enhance mutual understanding in communication

Mutual understanding is important in communication. It is the basis for the communicating parties to trust each other and build a good and stable long-term cooperative relationship. Therefore, in communication, we need to know how to create the best conditions for mutual understanding.

- Caring for people is a manifestation of human feelings in life.

“Joy shared is joy doubled. Sorrow shared is sorrow halved.”

Care is shown in visits, respect, listening...

- Understanding people: When communicating with someone, we need to try to understand them in three aspects: health, physical, social and family background.

Understanding people is the basis of cooperation to achieve the goal of communication.

- Always respect people.

The need to be respected is a high-level need of every human being. People must be respected even when they have shortcomings.

Self-respect alone is selfishness and makes open, connected, and cooperative relationships impossible.

- Start by talking about issues that both of you are interested in.

No one is allowed to put himself above others, relying on privileges such as position, power, title, strength, talent or beauty... The benefits of such privileges are like beggars that will quickly turn to dust.

- Show concern for people:

Always affirm people. People often like praise more than criticism and blame. So what is the difference between praise and flattery? One is sincere from the bottom of the heart and completely selfless, while the other is just on the tip of the tongue, deceitful to make money. Praise must come from the heart. Don't be stingy with words of thanks and encouragement.

- Positioning rule: It is the rule of putting yourself in the other person's position to think, to sympathize when behaving, especially when needing to give advice to someone.

- Rule of keeping your word: When you promise someone something, you must consider it. If you can't do it, you shouldn't promise, but if you promise, you must keep your word.

There is a proverb: " One distrust, a thousand distrusts". If in communication, we cannot keep the trust of others once, it will be difficult for them to trust us the next time, even completely cutting off the existing social relationship.

Taking advantage of other people's misfortune to put yourself above them is weak and uneducated.

1.4.4. Mechanisms of mutual influence in communication

1.4.4.1. Emotional contagion

Psychological contagion is the process of transmitting emotional states from one individual to another at the psychophysiological level beyond the influence of consciousness. It is thanks to psychological contagion that people can empathize with each other in communication.

The force of psychological contagion is transmitted according to the principle of resonance, proportional to the number of the group and the intensity of the emotion transmitted.

Psychological contagion can occur through two mechanisms:

- Slow oscillation mechanism;

- Explosion mechanism.

1.4.4.2. Suggestion

Suggestion is using words, actions, behaviors, and gestures to influence the psychology of an individual or a group of people to make them absorb information without criticism.

Suggestion can be direct or indirect:

- Direct suggestion is the effect when one person informs another of thoughts that the other person must accept and carry out without question;

- Indirect suggestion must take a roundabout way to achieve the above goal.

Suggestibility depends on the person, age, gender and circumstances. A person's suggestibility increases when he is confused, wavering or being dominated by some intense need.

1.4.4.3. Group pressure

In group communication, a member's response is often influenced by the response of the majority. This phenomenon is called group pressure.

Group pressure depends on the following factors: the characteristics of the individual subject to group pressure, the characteristics of the group that creates pressure, the relationship between the individual and the group and the situation, the content of the task, and the individual's level of interest in that task.

1.4.4.4. Imitation

Imitation is the imitation, reproduction, repetition of the actions, behaviors, moods, ways of thinking, and conduct of a person or group of people.

Imitation is an important mechanism for forming group and social norms and values. Through imitation, each individual builds his or her own behavior in accordance with social norms.

Imitation often takes place according to certain rules: imitation is carried out from nature to form, from bottom to top according to the social ladder...

1.4.4.5. Persuasion

Persuasion is a method of influence built on the basis of logic, rigor, and accuracy of arguments to change the views and attitudes of others or to build new views.

The effectiveness of persuasion depends on factors such as the prestige of the persuader, the logical rigor of the arguments presented, some personal psychological characteristics, the circumstances in which the persuasion takes place, the method of persuasion, etc.

1.4.4.6. Psychological atmosphere in communication

Psychological atmosphere in communication is understood as the nature of the relationships between people in communication.

Psychological components such as psychological compatibility and common mood of people will be mobilized in mutual relationship to create psychological atmosphere in communication.

The psychological basis of compatibility is the uniformity of mood, tendencies, personality, temperament, feelings, will and perception of the subject and the object of communication.

Once formed, the psychological atmosphere in communication will be expressed in excitement or not, harmony - sympathy - sympathy or conflict - coldness - antipathy, refreshment - exhilaration or heaviness - boredom, satisfaction or dissatisfaction...

Thanks to the above mechanisms, individuals influence and interact with each other in terms of perception, attitude and behavior.

* FURTHER READING CONTENT

Communication is a process so it takes place in certain stages. The communication process has the following basic stages:

1. Communication planning phase

To successfully and effectively carry out the communication process, one must first plan the communication, especially for official and important communications.

During this phase, the individual performs the following tasks:

- Determine the purpose and requirements of the communication

- Find out information about the communication object

- Determine the content and form of communication

- Plan communication methods and means

- Anticipate situations that may arise during communication and solutions.

decide


- Determine the location and time of communication

The more clearly and specifically the above factors are identified, the more proactive and confident the individual will be.

and the greater the likelihood of success in communication.

2. Communication implementation phase

a) Opening the communication process

The basic function of this stage is awareness of the communication object.

Sensory perception is the core of this stage. When first meeting, people often collect initial information about the communication object through observation such as: body shape, eyes, facial expression, clothing, etc. This stage is considered the orientation stage in communication. For strangers, the first contact, the senses of both the subject and the communication object are actively working to receive information from the other side.

The collection of initial information about the communication object also has differences between different genders and ages. Because at this stage, most of the information collected is information

through sight, so in social management, people prescribe uniforms for some professions such as police, soldiers, doctors and in many agencies, companies or schools there are also regulations on uniforms so that people around can easily distinguish and orient in communication.

At the beginning of the communication process, intuition is involved, here also called intuition - feeling, meaning that after seeing and hearing the emotional signs from the communication object, with one's own experience, the individual has a good or bad judgment and prediction about that object.

This stage creates the first impression of each other during the communication process. It plays a guiding and influential role throughout the communication process. Therefore, for the communication process to take place smoothly and effectively, it is necessary to create a good first impression, that is, to create sympathy and trust from the person communicating with. To do so, from clothing to eyes, facial expressions, gestures, voice, and style, it is necessary to be confident, dignified, polite, open, and appropriate to the object and situation of communication.

b) Communication process

This is the main and most important stage of the communication process. Whether the purpose of the communication process is achieved or not, the success or failure of the communication is determined by this stage.

During the development phase of the communication process, individuals will gradually reveal their true nature vividly, clearly and truthfully. Between the subject and the object of communication, there is a frequent exchange of roles. Between the subjects, there is mutual perception, exchange of information, emotions, and mutual influence. Each individual expresses his or her own opinions, thoughts, and feelings, and at the same time collects information, perceives, and influences the person communicating with.

In this process, the subjects use methods, arts, and means of communication to achieve the purpose of the communication process. The communication plan is implemented but is changed flexibly and flexibly to suit the specific communication situation and circumstances.

To successfully carry out the communication process, it is necessary to use appropriate methods and means of communication. Speech must be precise, clear, expressive, and appropriate to the subject, content, and communication situation. In addition, eye contact, facial expressions, posture, and demeanor demonstrate confidence, politeness, and respect for the person communicating with.

3. Closing stage - evaluating the communication process

The end of the communication process must make both parties reaffirm the important and main content of the communication, leave a good impression of each other, and wish to maintain and develop the existing relationship.

Comment


Agree Privacy Policy *