The prescribed level due to the implementation of extraordinary tasks must be approved by the Board of Directors. The Finance and Accounting Department summarizes the usage level within 01 year and asks the Board of Directors of the Academy to approve the plan to recover the excess cost (if any unit or department uses more than the norm), and the reward plan (if any unit or department uses it economically).
Payment terms
a. The Director's and Deputy Director's offices are equipped with landline telephones and charges are based on the actual number used.
b. Faculties, departments, divisions, departments, and affiliated units: telephones (landline or mobile) serving the professional work of faculties, departments, divisions, departments, and affiliated units are paid for based on the actual number used in the spirit of thorough savings, serving the common work. The maximum level is not more than 200,000 VND/phone/month, except for the university training management department (01 phone), the maximum is not more than 400,000 VND/phone/month.
c. Support telephone charges (landline and mobile) for officials holding positions
Leadership positions in the Academy are as follows:
- Academy Director: 400,000 VND/month
- Vice Director of the Academy: 300,000 VND/month
- Support for Department Heads, Department Heads, Center Directors, Board of Directors of affiliated units, Youth Union Secretaries, Union Presidents: 200,000 VND/month .
- Support for deputy head of department, deputy head of department, deputy director of center
Deputy Secretary of Youth Union: 150,000 VND/month.
- Support for drivers, department heads, and deputy department heads: 100,000 VND/month. Payment of phone fee support is made quarterly.
Mobile phone numbers are used for communication to serve the general work and training of the entire Academy according to the decision of the Academy Director and are paid for actual calls recorded on the bill.
(Special cases and other cases are decided by the Director)
2. Payment of postage and Internet fees : paid according to actual usage invoice.
3. Other information and propaganda:
- Expenses for maintaining the information technology system and designing and developing the Academy's website. Specific contents of the traditional department and information technology department are submitted to the Director for approval. Expense levels are determined by the Director.
- Payment for publishing information, Traditional Medicine and Pharmacy journals, the assigned unit is responsible for making a printing plan, estimating the cost of publishing the journal and submitting it to the Director for approval.
Detailed contents:
STT
Detailed content | Amount | |
1 | Maket | 20,000 VND/page |
2 | Commentary | 70,000 VND/page |
3 | Overall editing and proofreading | 50,000 VND/page |
4 | Royalties | 100,000 VND/page |
5 | Translation (if any) | 120,000 VND/standard page |
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Article 15. Conference, seminar and meeting costs
*Principle:
- General regulations on conference spending regime apply according to Circular 40
/2017/TT-BTC dated April 28, 2017 of the Ministry of Finance regulating the regime of business trip expenses and conference expenditure regime.
- Conferences and seminars funded by scientific funds are implemented according to Circular No. 55/2015/TTLT-BTC-BKHCN dated April 22, 2015 guiding the construction norms, budget allocation and final settlement of funds for scientific and technological tasks using the state budget.
*Object:
- Year-end conference, training conference to deploy work tasks;
- Party Congress, conference of officials, workers and civil servants;
- Meeting of salary council, reward and discipline council;
- Scientific seminars on topics;
- Other conferences when approved by the Director.
* The contents of expenses for organizing conferences and seminars include: Expenses for ceremonies, reports, reporters, expenses for organizing committee, drinking water, service expenses, expenses for delegates attending conferences and seminars, expenses for stationery, and other expenses.
* Expenditure norms:
- Expenses for ceremonies, drinking water, and office supplies must be estimated and submitted to the Director for approval for implementation, with legal documents, payment, and settlement according to regulations.
- Expenses for delegates:
STT
Detailed content | Expenditure level | |
1 | Congress of Delegates, Trade Unions, Conference of officials and civil servants, key staff conference | 200,000 VND/person/day |
2 | Salary Council Meeting; Emulation and Rewards equivalent councils | 100,000 VND/person/day |
3 | Meetings when agencies outside the Academy come to work | Depending on the nature of the work, the unit assigned to make a list will request the Director to approve the expenditure: from 200,000- 500,000 VND/person/session |
4 | Meeting after hours | 100,000 VND/person/session |
Support expenses for conference delegates, guests, and press coverage: from
200,000 VND to 500,000 VND/person/session (Director issues a Decision on specific expenditure levels for each conference).
Special cases are decided by the Director.
Article 16. Regulations on business trip allowance regime norms
1. Principle:
Apply according to Circular 40/2017/TT-BTC dated April 28, 2017 of the Ministry of Finance.
Regulations on business trip expenses and conference expenditures.
Subjects: Cadres, civil servants, public employees, and contract workers as prescribed by law in the Academy who are sent to attend conferences, scientific seminars, research, surveys, training, etc. will only be issued travel permits and paid business expenses when approved by the Director (or a person authorized by the Director).
Standards for business travel by plane include:
+ Board of Directors;
+ Civil servants and public employees with salary coefficient of 5.76 or higher
+ In addition to the above subjects, officers and civil servants on business trips are only paid for by air tickets when there is special work and must be approved by the Director.
In cases where a group travels on a business trip by single plane if they are qualified to travel by plane (less than 3 people), and are not provided with a car from the Academy to pick them up at the airport (Noi Bai), the fixed cost for vehicle rental is 400,000 VND for one business trip (both outbound and return).
Academy staff are qualified to travel on business by unit's car:
+ Academy Board of Directors
+ Officials with a leadership position allowance coefficient of 0.7 or higher (according to Article 8, Decision No. 59/2007/QD-TTg dated May 7, 2007 of the Prime Minister) and whose workplace is 15 km from the Academy.
+ Special cases are decided by the Director.
a. Train fare:
Payment according to state-regulated fares includes train tickets (Head, deputy head of department, division, or subject: hard sleeper ticket; Other subjects: seat ticket), car, ferry tickets, airport fees according to the correct route and value stated on the ticket.
Self-funded transportation (for business trips where there is no public transportation or within Hanoi city limits):
- For leaders who are eligible to be provided with a car when going on business trips but the agency cannot arrange a car for them, and the work location is 15 km or more from the Academy: Payment will be made according to the average car rental unit price of the work route and the actual number of kilometers traveled. The unit price is 5,000 VND/km.
- For officers who are not eligible for a car when going on business trips and use their personal vehicle for work, and the work location is 15 km or more from the Academy: Payment is at a fixed rate of 3,000 VND/km.
Basis for payment of vehicle: Travel document confirmed by the agency, list of distances approved by the agency director.
If you go on a business trip by company car, you will not be paid for transportation.
convenient
b. Business trip allowance (additional support during travel time and stay at the work destination):
Officials who go on business trips, attend conferences, seminars, or professional training courses and must stay overnight will be paid an accommodation allowance of VND 200,000/day.
If going on a business trip during the day (going and returning within the day): Based on the actual number of hours traveled during the day, according to the time spent working outside of office hours (including time spent on the road, the distance from the business trip, the expense level is from 30,000 VND/person if the distance from the business location to the Academy is less than 20 km/round trip, 100,000 VND/person if the distance from the business location to the Academy is more than 20 km/round trip).
Basis for payment of accommodation allowance: Document or work plan approved by the head, travel document with agency stamp confirming the date of arrival and date of departure of the place the officer is going to work.
c. Room rental
There are 2 ways to do this:
* Payment is made according to the actual legal room rental invoice but not exceeding
Room rental rates are as follows (including taxes and fees (if any) as prescribed):
- Major central cities, type I urban areas: No more than 1,000,000 VND/day/room for 2 people.
- Other provinces and cities: No more than 700,000 VND/day/room for 2 people.
- If traveling alone or in a group of odd people: payment will be made according to the actual rental price but not exceeding the rental price of the people traveling in the group.
- If a civil servant goes on a business trip with a senior leader who has a higher room rental standard, he/she will be paid directly according to the standard of 02 people/room.
Special cases are specifically approved by the Director. Special levels are specifically approved by the Director.
* Payment by lump sum (no invoice required when paying):
- Fixed allowance for business trips to major central cities and type I urban areas:
no more than 450,000 VND/day/person.
- Business trips to districts under central cities, to towns and cities under provinces: fixed allowance of 350,000 VND/day/person.
- Business trips to other areas: 300,000 VND/day/person.
- Due to having to complete work during the day, if an officer goes on a business trip from 6:00 p.m. to 12:00 a.m. on the same day, he/she will be paid for an additional half-day off at a maximum of 50% of the corresponding room allowance.
d. Payment conditions: Must have a travel document issued by the Academy, signed and approved by the Director (or a person authorized by the Director of the Academy) and must have confirmation and stamp of the destination, accompanied by a legal invoice for renting a room (not including the fixed amount of expenses), and other relevant tickets when traveling by means of transport or a receipt from the vehicle owner. For business trips by plane, it includes: flight itinerary; transportation invoice from the airline ticket office; boarding pass.
In case the business traveler is arranged a room by the agency or unit to which he/she is going to work without paying, the business traveler shall not be paid for the room. In case it is discovered that the business traveler has been arranged a room by the agency or unit to which he/she is going to work, the business traveler shall return the amount that has been paid and shall be subject to disciplinary action in accordance with the law on cadres, civil servants, public employees and workers.
e. Fixed business trip allowance: applied to those who frequently go on business trips (over 10 days/month) due to the nature of their work. Specifically: Cashier, Treasury payment accountant, tax transaction accountant. Fixed allowance: Treasury payment accountant: VND 400,000/month/person, Cashier: VND 200,000/person/month, Tax accountant, receipt:
150,000 VND/person/month.
Article 17. Rental costs
Including expenses for renting means of transport, renting equipment, hiring domestic and foreign experts and lecturers, and hiring domestic labor.
- Hire experts and lecturers: Departments lacking teachers to teach subjects must make a plan to invite lecturers for approval by the board of directors as a basis for inviting lecturers.
* Rates for hiring experts and lecturers :
Inviting guest lecturers according to the plan approved by the Board of Directors (converted to theory hours):
* For University training subjects:
- Professor, Associate Professor: 100,000 VND/standard hour (standard class of 80 students)
- TS, CKII: 80,000 VND/standard hour (standard class of 80 students)
- Master, CKI: 60,000 VND/standard hour (standard class of 80 students)
- BS, CN: 50,000 VND/standard hour (standard class of 80 students)
In special cases, the Director specifically approves.
The guest lecturer's remuneration includes the cost of midterm exams and
conditional post
* For postgraduate training:
- Professor, Associate Professor: 120,000 VND/standard hour
- TS, CKII: 100,000 VND/standard hour
- Master, CKI: 80,000 VND/standard hour
The guest lecturer's fee includes the cost of midterm and final exams.
condition.
* Invited clinical lectures
The conversion factor for all classes and training systems into standard periods is: practice hours (clinical lecture hours) equal 1/2 theory hours.
Special cases will be approved directly by the Director (person authorized by the Director).
Article 18. Branches
Implement according to the provisions of Circular No. 102/2012/TT-BTC dated June 21, 2012 of the Ministry of Finance on the regulation of business trip allowances for State officials and civil servants on short-term business trips abroad with funding guaranteed by the State budget.
Article 19. Branches
Apply according to the provisions of Circular No. 71/2018/TT-BTC dated August 10, 2018 of the Ministry of Finance stipulating the regime for receiving foreign guests in Vietnam, the regime for organizing international conferences and seminars in Vietnam and the regime for receiving domestic guests.
Special cases and other cases approved by the Director.
SECTION III: PROFESSIONAL PROFESSIONAL EXPENSES
Article 20. Expenditure for enrollment work
1. Branch organizing university entrance exams:
Based on the tasks, the Training Department and the Finance and Accounting Department prepare a budget and submit it to the Director for approval to organize implementation on the principles of savings, efficiency, and compliance with regulations. If compensation must be made due to lack of funds, it must be approved by the Director ( Appendix No. 02 ).
2. For postgraduate admission:
The specific content and expenditure levels are estimated by the postgraduate training department.
Submit to Director for approval ( Appendix No. 04 )
3. Admission to joint training system ( Appendix No. 03 )
Article 21. Expenses for organizing comprehensive professional course exams and graduation exams for training systems:
1. Branch organizes exams for comprehensive professional subjects and graduation theses for university systems.
The unit is assigned the task of making cost estimates based on the principles of savings, efficiency, content and expenditure levels according to ( Appendix No. 05 ).
2. Branch organizes postgraduate graduation exams
The unit is assigned the task of making cost estimates based on the principle of efficiency and savings, with content and expenditure levels according to ( Appendix No. 06 ).
3. Expenses for organizing thesis and dissertation defense councils
Expense level according to ( Appendix No. 07 )
Article 22. Other professional expenses
1. Paying for political lectures at the beginning of the course:
Payment according to the guest lecturer regime is approved by the Director.
2. Training expenses for full-time teachers and physical education :
Pursuant to Decision No. 51/2012/QD-TTg dated November 16, 2012 of the Government on regulations on compensation regime for physical education teachers and lecturers.
(Special cases and other cases as decided by the Director).
3. Support for scientific research, training program development and textbook compilation:
a. Expenses to support scientific research activities:
Expenses to support basic-level scientific research topics approved annually by the Academy's Scientific Council range from: 5,000,000 to 10,000,000 VND/topic (special cases approved by the Director).
The contents of scientific research activities are carried out in accordance with current regulations.