Branch Guarantee Situation in the Past Time

The guarantee process is carried out in the following order:

Receive and guide customers to prepare guarantee application documents

When a customer comes to request a guarantee, the credit officer will ask for some information to check the customer's background. Then, the credit officer will guide the customer to prepare a guarantee application. If the customer has never had a credit relationship with the bank, the credit officer will guide the customer to provide the necessary information, the conditions for the guarantee and advise on the necessary documents for the guarantee application. If the customer has had a credit relationship with the bank, the credit officer will guide the customer to complete the guarantee application.

The credit officer receiving the customer's application will check the completeness of the documents in the application. The documents in the application usually include:

Customer Profile

- Decision to establish a business.

- Charter of organization and operation of the enterprise.

- Decision to appoint Director and Chief Accountant.

- Business registration certificate.

- Tax code.

- Lease contract for headquarters, production and business locations, warehouses, etc. (if any).

- Minutes of the meeting of founders (or founding shareholders) deciding on borrowing capital, transaction authorization and mortgaged assets to borrow capital from the bank (original).

Guarantee documents

- The guarantee application must be an original with full authorized signature.

- Documents proving the ability to perform the guaranteed obligations.

Documents to ensure guaranteed obligations

- Loan guarantee contract.

- Documents proving ownership and right to use collateral.

Assessment of the conditions of the guarantee

Credit officers conduct steps to assess the legal and economic status of customers; assess the proposed guarantee plan/project to ensure that the customer and the plan fully meet the requirements on conditions and principles as prescribed by the State Bank of Vietnam. The guarantee assessment process includes the following contents:

Check the application and obligations for the guarantee

Credit officers check the completeness, authenticity, legality and validity of the documents; check the legality of the obligation proposed for guarantee. For contract performance guarantee, credit officers will analyze the possibility of contract performance.

Collect and verify information

Credit officers collect and verify information about customers and proposed guarantee plans through information sources such as:

- Customer's current and previous loan/guarantee records at NHCT (if any)

- Customer relationship status with NHCT from past to present.

- Meet and discuss directly with customers

- Visit the production and business site to learn about the leadership and actual operating situation of the customer.

- Information from mass media, reports, and specialized research on the industry in which the customer is doing business.

- Information from management agencies, customers' partners, including suppliers of raw materials, equipment, services and customers who consume products.

- The customer's past and present relationship with other credit institutions.

Customer analysis and assessment

- Analyze the customer's legal status and capacity, operational capacity, and production and business management:

+ General information about the customer (business history; business type; changes in capital contribution, management mechanism, technology or equipment, etc.)

+ Investigate and evaluate legal status and capacity (review the validity of the customer's license; location of operation; legal status of the customer, etc.)

+ Organizational model, labor arrangement of customers, especially enterprises (scale of operation; organizational structure; quantity, labor level; production efficiency; technical level;...)

+ Research and evaluate the management and administration capabilities of the board of directors (list of directors; professional qualifications of the board of directors; ethics in credit relations).

the leadership; the experience and management style of the top leader and the executive board; the leadership's ability to grasp the market;...)

- Evaluate customer performance

+ Production and business situation: production conditions, status of machinery and equipment; production results; current production methods; operating capacity; work efficiency; product quality; costs. The focus of the production and business situation assessment is to analyze production efficiency through calculating indicators of capital concentration and capital efficiency.

+ Sales situation: credit officers will analyze changes in revenue and factors affecting revenue; sales methods and organization; customers; product prices and pricing methods; payment methods;…

- Business financial analysis: credit officers will collect and analyze accounting information and other information to assess the current situation, financial trends and potential of the business.

Industry Analysis

Credit officers assess the development trends of the industry in which the proposed project/plan is implemented and create a basis for assessing the feasibility of that project/plan.

Analysis and assessment of security measures for the proposed secured obligationlead

- For bid bonds, credit officers analyze and assess the customer's financial capacity to determine the ability to pay in case the customer has to pay a fine due to violating bidding regulations.

- For loan guarantees, payment guarantees, payment completion guarantees and contract performance guarantees, credit officers will conduct analysis and appraisal of production and business plans and investment projects like other credit operations.

- For customers who apply to open L/C but do not deposit 100% or customers who apply to discount export documents, credit officers must coordinate with the international payment department to further assess issues: marketability of goods in

contract, risks may arise when the opposing bank or the importer does not pay from the discounted documents or the L/C opening documents.


Determine the amount, term and fee of the guarantee

Guarantee fee = Guarantee amount * Guarantee fee * 360 guarantee period In which, the guarantee fee is calculated by the bank as follows:

- The bank will charge a fee of 1%/year on the margin guarantee balance.

- The non-bank deposit portion will be charged a fee of 2%/year on the non-bank deposit guarantee balance.

For example: Company A comes to Dong Da branch of NHCT to request a contract performance guarantee for the electrical equipment manufacturing contract for company B within 60 days. The guarantee amount is 500,000,000 VND, the company deposits 50% of the guarantee amount which is 250,000,000 VND. After assessing the guarantee conditions, the credit officer will calculate the guarantee fee (excluding VAT) for company A as follows:

Guarantee fee = (1% x 250,000,000 + 2% x 250,000,000 ) x


= 1,250,000 VND

Prepare a guarantee appraisal report

60

360

Based on the analysis and evaluation opinions obtained from the guarantee condition assessment step, the credit officer will prepare an assessment report. In which, the credit officer must clearly state his/her comments on the level of satisfaction of the conditions (financial status, feasibility of the plan, collateral, etc.) and propose to grant or refuse the guarantee.

Re-evaluation can be carried out when the credit officer's appraisal process is found to have many shortcomings. The credit officer submits the appraisal/re-evaluation report (if any) along with the entire file to the credit manager for approval.

Guarantee Browser

In case of not going through the basic credit council

The credit officer submits the Appraisal/Re-Appraisal Report along with the entire guarantee file to the credit manager and is responsible for its completeness.

and legality of the entire customer profile, honesty and accuracy of the appraisal report.

Cases must go through the basic credit council

The local credit council will meet and sign a decision to approve or disapprove the guarantee application. If the guarantee exceeds the branch's judgment, the branch will have to transfer the guarantee application to the head office, including the appraisal application, the minutes of the local credit council meeting, and all documents of the customer requesting the guarantee.

Signing of guarantee contracts, security contracts, delivery of secured assets and documents related to secured assets

Once the guarantee has been approved, the credit officer will draft the Guarantee Agreement and the Guarantee Contract for the guaranteed obligation and submit them to the management for review and approval. Once the Contract has been approved, the credit officer will send the contract to the customer for signature.

Issuance of guarantee commitment

The credit officer will draft a guarantee commitment with the following contents:

- Date of guarantee issue, guarantee number

- Name and address of the branch, the guaranteed customer and the guaranteed party

- Amount of guarantee, scope, subject, type of guarantee

- Nature of guarantee (can be revoked or irrevocable)

- Form of performance of guarantee obligation

- Place of receiving payment request under guarantee obligation

- Warranty expiration date

- Requirements that the payee must meet when requesting payment

Depending on the customer's request in the guarantee application, the guarantee commitment can be issued by letter, Telex or Swift.

Monitor the implementation of the guarantee contract

Credit officers regularly monitor and urge customers to perform contracts. For each specific type of guarantee, credit officers will require customers to provide evidence to prove that they are performing the contract with a third party as committed. At the same time, credit officers must also monitor collateral assets.

Periodically check the current condition and market value to re-evaluate the value of the collateral.

Periodically evaluate the customer's production, business and financial situation.

For cases of guarantees with a term longer than 1 year, the credit officer will conduct an annual analysis of the customer. Depending on the developments of the customer and the market, the credit officer will prepare an appraisal report to submit to TPTD, proposing one of the following options: continue to maintain the relationship with the customer; maintain the relationship on the basis of some new conditions or stop issuing new guarantee commitments. The credit officer will then notify the customer of the final decision of the branch.

Warranty Extension

When the credit officer receives the customer's Guarantee Extension Request, he/she will conduct an analysis and check the reason for the extension; the customer's financial status and operations; the actual situation of the performance of the guaranteed obligation; the plan for the performance of the guarantee obligation after the extension; the status and value of the collateral. On that basis, the credit officer will prepare an appraisal report proposing one of three options: agree to extend; extend with conditions; refuse to extend and state the reason, then submit it to the head of the credit department for approval.

If the guarantee is extended, the credit officer will draft a supplementary document to the guarantee contract, the guarantee contract and the guarantee commitment on the extension terms. The extension of the guarantee commitment will be issued in the same manner and sent to the same address as the original guarantee commitment.


Handling when having to perform guarantee obligations

Upon receiving a written request for performance of a third party's guarantee obligation, the credit officer shall re-examine the guarantee commitment regarding the validity of the guarantee and the conditions required for the third party. The credit officer shall propose a meeting of three parties: the bank, the guaranteed party, and the beneficiary of the guarantee to discuss specific payment measures and determine their payment obligations.

Release of guarantee and liquidation of guarantee contract / security contract

The guarantee contract is liquidated when the guarantee commitment expires or when the beneficiary has a written confirmation of termination of the guarantee commitment and returns the original copy of the guarantee commitment to the bank.

2.2.1.2. Branch's guarantee situation in the past

With the goal of increasing service fees and diversifying products, Dong Da Bank has continuously developed and improved guarantee services such as bid guarantees, contract performance guarantees, warranty guarantees, etc. As a result, 2005 marked a large growth in performance guarantee sales. In 2005, the arising guarantee sales were 277,579 billion, an increase of 51.7% compared to 2004, which was only 182,977 billion. However, due to limited investment in the fields of basic construction and transportation, in 2006, the arising guarantee sales decreased, lower than in 2005, specifically in 2006, the arising guarantee sales were 234.63 billion VND, only 84.53% compared to 2005.

Here is the specific implementation situation:


Status of implementation of guarantee operations :


Table 2.8: Growth rate of each type of guarantee

Unit: Billion VND, %



2004

2005

2006


Value

Value

2005/2004

Value

2006/2005

Bid security

36,687

59,235

161.46%

45,894

77.48%

Contract performance guarantee

64,262

97,014

150.97%

87,822

90.53%

Payment Guarantee

9,734

9,882

101.51%

9,456

95.69%

Payment Guarantee

5,727

4,552

79.49%

5,420

119.06%

Warranty Guarantee

66,567

106,896

160.58%

86,039

80.49%

Maybe you are interested!

Branch Guarantee Situation in the Past Time


Source: General Department, Dong Da Branch of NHCT


From the data in Table 2.8, we can see that in the 3 years from 2004 to 2006, the fluctuation in the sales of guarantee services of Dong Da Commercial Bank Branch was very large and uneven over the years. However, the general trend is that the sales of guarantee services increased in 2005 and decreased in 2006, except for the payment guarantee service. Specifically:

- Bid bond business had a strong increase in revenue in 2005, up 22,548 billion, equivalent to 61.46% compared to 2004, but in 2006 revenue decreased significantly by 13,341 billion, equivalent to 22.52% compared to 2005.

- Contract performance guarantee business also increased significantly in 2005 and not much in 2006. In 2005, contract performance guarantee turnover increased by 35,752 billion, equivalent to 50.97% compared to 2004; in 2006, turnover decreased by 9,192 billion, equivalent to 9.47% compared to 2005.

- Payment guarantee business has not fluctuated significantly in recent times. In 2005, payment guarantee turnover increased by 0.148 billion VND, equivalent to 1.51% compared to 2004; in 2006, turnover decreased slightly by 0.426 billion VND, equivalent to 4.31% compared to 2005.

- The payment guarantee business had a decrease in revenue in 2005 and increased again in 2006. The 2005 revenue decreased by 1.175 billion, equivalent to 20.51% compared to 2004; in 2006 the revenue increased by 0.868 billion, equivalent to 19.06% compared to 2005.

- Warranty business had a strong increase in sales in 2005, up 60.58% compared to 2004, the absolute number was 40.329 billion. However, in 2006, this sales decreased relatively, down 19.51%, or 20.857 billion VND.

In contrast to the fluctuations in the sales of guarantee transactions, the proportion of guarantee types in the total guarantee sales has not changed much. According to the data in Table 2.9, we can see that among the types of guarantees, warranty guarantees and contract performance guarantees still account for the largest proportion of over 30%. These are also the guarantee transactions that Dong Da Bank performs the most. This comes from the reason that the main customers of Dong Da Bank are enterprises in the fields of construction and equipment manufacturing, so the guarantee transactions are mainly required.

Comment


Agree Privacy Policy *