Linkage Model of a Typical Qtdnd System 1.2.2.2- Linkage Development Support Department

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1.2.2.1- Platform parts


The basic components of the QTDND system include:


CS QTDNDs: Are units that directly provide savings, credit, banking and non-banking services to customers. In any country, CS QTDNDs are the starting point of the process of building a QTDND system and are considered the "gateway" for members to join the QTDND system. Normally, the activities of CS QTDNDs are limited to a certain area according to the principle that CS QTDNDs cannot compete with each other, or in other words, in an area there is only one CS QTDND operating. This is completely different from other types of credit institutions.

Lead People's Credit Fund: Is an organization that carries out business activities mainly to support the CS People's Credit Fund in the area (region or country) or coordinates with the CS People's Credit Fund to provide financial services that the CS People's Credit Fund is not capable of performing or is difficult to perform effectively. Lead People's Credit Fund often performs the task of regulating available capital, acting as a payment focal point for the entire system, providing co-financing loans with the CS People's Credit Fund, and seeking domestic and foreign capital sources to expand the scale of operations of the CS People's Credit Fund. In principle, lead People's Credit Funds are not allowed to have business activities that compete with the CS People's Credit Funds.

Study

Auditing

System Coordinating Agency

Safety Fund

Note : Support relationship, development association

Capital ownership relations

Train


QTDND

clue

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CS QTDND


CS QTDND


CS QTDND

CS QTDND

CS QTDND


CS QTDND







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Linkage Model of a Typical Qtdnd System 1.2.2.2- Linkage Development Support Department


Diagram 1. 1- Linkage model of a typical QTDND system 1.2.2.2- Development linkage support department

The development association support unit was established from the need of the QTDNDs to gather together to cooperate, support each other and promote the combined strength of the entire system. In any country, each QTDND is an independent and autonomous legal entity, but at some point, the QTDNDs realize the need to unite to solve strategic issues, helping them develop and serve their members better. That is the reason for the establishment of the development association support unit.

In general, the development linkage support unit can include many different organizations depending on how the QTDND system model is arranged to suit the practical conditions of each country. However, regardless of the model,

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In addition, this department also performs the same basic functions, which are: Representing the QTDND system in relations with state agencies, domestic and foreign partners; protecting the legitimate rights and interests of the QTDND system as well as of QTDND members; building and coordinating the implementation of development orientations to ensure the harmony of the QTDND system; proposing business processes, operating standards and internal management regulations applicable to the entire QTDND system; researching and designing products and services to help member QTDNDs satisfy customer needs; coordinating linkage mechanisms to improve operational efficiency and ensure safety for the units constituting the QTDND system such as: regulating available capital, system safety fund, auditing, training, etc.; Support the units that make up the QTDND system in applying scientific and technological advances to management and professional activities, especially information technology and banking technology; promote the image to enhance the position and reputation of the QTDND system domestically and internationally.

1.2.3- Organization and operation of basic units constituting the QTDND system

1.2.3.1- Grassroots People's Credit Fund

a- Organization

Members and Board of Directors:

- Members: In the QTDND system in any country, members play the most important role in the process of establishing, operating and developing the QTDND system. In fact, members are both owners, customers and managers, operators and controllers of the QTDND.

In general, joining the QTDND is very easy and convenient for all subjects in accordance with the spirit of the cooperative principle. In addition, some countries regulate the admission of auxiliary members in order to create favorable conditions.

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for many customers to access QTDND services; at the same time, to take advantage of idle capital sources to lend to members.

In general, membership is terminated when: An individual member dies, voluntarily leaves the QTDND or is expelled; a legal entity member is dissolved, liquidated or bankrupt.

In addition, in many countries, members who do not conduct transactions with the QTDND for a certain period of time (usually 12 months) are considered “inactive members” and will be deprived of the right to vote and run for positions in the QTDND until they are recognized as “active members”. This provision is intended to bind members to have a closer, more active relationship with the QTDND.

- Congress of members: In any QTDND model, the Congress of members is always identified as the highest decision-making authority. Depending on the number of members, the QTDND can organize the Congress of members in the form of a general congress (in case the QTDND has few members) or a congress of delegates (in case the QTDND has too many members). The election of delegates to attend the congress of members is conducted democratically and publicly in each locality. This can be seen as a way for members to authorize their representatives to attend the Congress of members. The process, content and authority of the general congress are exactly the same as the congress of delegates to members.

Regarding the method and procedure, it may vary from country to country, but in general, the General Meeting of Shareholders has the same basic powers, which are: Deciding on amending, supplementing and approving the Charter and internal regulations of the People's Credit Fund; electing and dismissing members of the Board of Directors and Supervisory Board; approving the previous year's periodic report and the following year's activity program; determining the bonus level for the established capital contribution and the regular capital contribution; deciding on the People's Credit Fund's joining other organizations; appointing auditors.

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internal; handle other important issues related to the organization and operation of the People's Army.

The General Meeting of Shareholders is held periodically once a year, convened by the Board of Directors to pass resolutions, handle existing issues of the previous year and orient activities for the following year of the QTDND, called the annual General Meeting of Shareholders . The General Meeting of Shareholders is held to handle urgent issues beyond the authority of the Board of Directors, called the extraordinary General Meeting of Shareholders . The extraordinary General Meeting of Shareholders can be convened at any time by the Chairman of the Board of Directors, some members of the Board of Directors, the Supervisory Board or when some official members request. These issues are often specifically regulated in the QTDND Charter.

Management, control and operation apparatus : In different countries, the management, control and operation apparatus of the People's Credit Fund is organized in many different forms. For example, in Africa, the Board of Directors is a mixed body that performs all functions of management, control and credit policy. In some other countries, the Board of Directors is the body that establishes and directs the activities of the Credit Committee and the Supervisory Board. These organizational models are generally not suitable for many different reasons, such as: (i) The roles and responsibilities are too broad; (ii) Heavy operation (such a Board of Directors often has up to 15 members); (iii) Lack of mutual control between functional departments; (iv) Difficulty in ensuring information confidentiality in an agency with such a large number of members; (v) Often tends to increase the concentration of power.

Reality has proven that to ensure a safe, effective and healthy development of a People's Credit Fund, there must be a clear division of authority between agencies under the Central Military Commission. The following is a typical organizational structure model of a People's Credit Fund that meets this criterion and has been successfully applied in Canada and several other countries.

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- Board of Directors: The Board of Directors has the function of ensuring the implementation of the objectives of the People's Credit Fund and managing the activities of the People's Credit Fund in the best way. To perform that function, the Board of Directors has the following main tasks: Ensuring that the activities of the People's Credit Fund comply with the law, regulations, standards, codes of ethics, and regulations applicable to the Board of Directors and the People's Credit Fund; implementing the decisions of the General Meeting of Shareholders; ensuring that the People's Credit Fund properly implements sound and prudent management practices; providing authentic documents and information related to the People's Credit Fund to competent State agencies; regulating deposit interest rate policies, credit and pricing of products and services provided by the People's Credit Fund; approving or authorizing others to approve applications for membership of the People's Credit Fund of new members and carrying out the suspension and expulsion of members; implementing or controlling the implementation of the People's Credit Fund's investments; decide and plan the implementation of the socio-economic goals of the People's Army; appoint authorized persons to sign contracts and other documents of the People's Army on behalf of the People's Army; report on the results of performing tasks and present annual reports to the General Meeting of Shareholders; supervise the implementation of tasks of the Executive Board and specialized departments of the People's Army in accordance with the provisions of law, standards and professional ethics; hire or dismiss the Executive Director; prescribe the recruitment and dismissal process and working conditions for the People's Army employees; convene and prepare necessary documents for the General Meeting of Shareholders, including amending and supplementing the Charter.

The Board of Directors meets periodically or at the request of the Chairman of the Board of Directors or a certain number of Board members. When a decision needs to be made, the Board of Directors votes by majority vote; in the event that the number of votes in favor is equal to the number of votes against, the person chairing the meeting has the deciding vote.

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Election

Election

Monitor

Election

Appointment, direction

DIRECTOR

DOC

Control

Operation


BOARD OF DIRECTORS


BOARD OF SUPERVISION

Information

BOARD OF SUPERVISION

Control

MEETING OF MEMBERS (OR MEETING OF MEMBER REPRESENTATIVES)

In many countries, the law stipulates that the Board of Directors must establish a Supervisory Board under the Board of Directors consisting of at least 3 members of the Board of Directors, except for the General Director. The main functions of the Supervisory Board are: Researching and reporting to the Board of Directors on the results of inspections and audits of the People's Credit Fund; monitoring recommendations and implementation of measures to overcome shortcomings stated in inspection and audit reports; researching reviewed financial statements and making recommendations before the Board of Directors approves; performing other tasks assigned by the Board of Directors.


Member

Member

Member

Member

Member

Member


Accountant

Credit

Capital

Treasurer


Diagram 1.2 - Organizational structure of a typical Communist Party of Vietnam

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- Supervisory Board: Similar to the Board of Directors, the Supervisory Board is elected by the Executive Board to represent the members in supervising all aspects of the activities of the People's Credit Fund. The activities of the Supervisory Board aim to ensure that the People's Credit Fund operates in compliance with the law, the People's Credit Fund's charter and the resolutions of the Executive Board. To achieve that purpose, the Supervisory Board performs the following main tasks: Ensuring compliance with professional ethics; ensuring that the managers and operators of the People's Credit Fund perform their duties in the most appropriate manner; ensuring respect for the rights of members; ensuring that the People's Credit Fund promotes economic, social and cooperative education; ensuring that the People's Credit Fund facilitates cooperation among members, between members and the People's Credit Fund and between the People's Credit Fund and other cooperative organizations; ensuring the People's Credit Fund's participation in community development effectively and in accordance with cooperative values; Ensure the application of cooperative values ​​in the management and business activities of the People's Credit Fund; ensure that the admission, suspension or expulsion of members complies with the provisions of law and the provisions of the People's Credit Fund; convene an extraordinary General Meeting of Members when necessary; send the term report of the Supervisory Board to the Board of Directors and present it to the General Meeting of Members; supervise compliance with the law, charter and internal regulations at the People's Credit Fund; receive, process or transfer to relevant departments for processing and respond to complaints from members.

Members of the Board of Directors and Supervisory Board usually serve a term of 3-5 years and can be re-elected. Many countries apply the principle of re-election of one-third of the members of the Board of Directors and Supervisory Board on an annual rotation basis. Some countries stipulate that the term of the Board of Directors cannot coincide with the term of the Supervisory Board to avoid compromise or forming teams that affect the health of the QTDND. Normally, members of the Board of Directors and Supervisory Board (except the General Director) do not receive salaries but only receive public service remuneration.

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