UNIVERSITY OF SOCIAL SCIENCES AND HUMANITIES, VNU
DEPARTMENT OF INFORMATION AND LIBRARY
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NGUYEN THI DIEU
IMPROVING THE EFFICIENCY OF THE DOCUMENTATION DEPARTMENT OF HISTORY
UNIVERSITY OF SOCIAL SCIENCES AND HUMANITIES
UNIVERSITY THESIS
INDUSTRY: INFORMATION - LIBRARY
Training system: Full-time Course: QH - 2006 – X
INSTRUCTOR: ASSOCIATE PROFESSOR, DR. TRAN THI QUY
HANOI, 2010
INDEX
FOREWORD 7
1. Urgency of the topic 7
2. Research subjects 8
3. Scope of research of topic 8
3.1 Time scope 8
3.2 Spatial scope 9
4. Research purpose 9
5. Research methods 9
5.1 Methodology 9
5.2 Specific research methods 9
6. Research situation 9
7. Contributions of topic 10
7.1 About theory 10
7.2 In practice 10
8. Thesis layout 10
CHAPTER 1: DEPARTMENT OF HISTORICAL DOCUMENTATION, UNIVERSITY OF SOCIAL SCIENCES AND HUMANITIES WITH TRAINING AND SCIENTIFIC RESEARCH 11
1.1 Overview of the Faculty of History. 11
1.1.1 Some features of the history of establishment and development 11
1.1.2 Functions and tasks of Department 13
1.1.3 Organizational structure and staff 14
1.2. Overview of Faculty 15's Documentation Room
1.2.1 Some features of the history of establishment and development 15
1.2.2 Functions and tasks 17
1.2.3 Organizational structure and staff 17
1.3 Information user characteristics and information needs 18
1.4 The role of organizing information and documentation activities serving university training. 21
1.4.1 The role of the Faculty Resources Department in the university. 21
1.4.2 The role of information and documentation activities at the Faculty of History. 22
CHAPTER 2: CURRENT STATUS OF ORGANIZATION OF ACTIVITIES OF THE DOCUMENTATION DEPARTMENT OF HISTORY, UNIVERSITY OF SOCIAL SCIENCES AND HUMANITIES 24
2.1 Characteristics of document capital and document capital development work at Faculty 24
2.1.1 Characteristics of document capital 24
2.1.2 Source development work 28
2.2 Characteristics of facilities and document management software. 31
2.2.1 Facilities characteristics 31
2.2.2 Computerization process of the Documentation Room. 32
2.3 Document processing organization at the Documentation Department. 34
2.3.1 Document processing work. 34
2.3.2 Document content processing. 38
2.4 Document storage and preservation. 41
2.4.1 Document storage organization 41
2.4.2 Document preservation work. 42
2.5 Information service work of the Documentation Department. 42
2.5.1 Organization of the search system 42
2.5.1 Service time organization and general regulations 47
2.5.3 Organizing on-site document reading services 48
2.5.4 Organization of home loan service 48
2.5.5 Document copying service 49
CHAPTER 3 : SOME COMMENTS, SUGGESTIONS AND SOLUTIONS TO IMPROVE THE EFFICIENCY OF THE DOCUMENTATION DEPARTMENT OF THE FACULTY OF HISTORY, UNIVERSITY OF SOCIAL SCIENCES AND HUMANITIES 50
3.1 Evaluate the performance of the Documentation Department. 50
3.1.1 Advantages 50
3.1.2 Limitations 51
3.1.3 Cause 52
3.2 Some recommendations and solutions 52
3.2.1 Strengthening document capital. 52
3.2.2 Focus on investing in infrastructure 54
3.2.3 Improving the qualifications of information and documentation staff 55
3.2.4 Focus on document preservation 56
3.2.5 Perfecting the search system 57
3.2.6 User training 58
3.2.7 Improving the quality of library information products and services 58
CONCLUSION 60
LIST OF REFERENCES 62
THANK YOU!
I would like to express my sincere and deepest thanks to Associate Professor, Dr. Tran Thi Quy, who directly guided me to complete this Thesis.
Here I would like to thank the teachers in the Faculty of Information - Library, University of Social Sciences and Humanities, who have wholeheartedly guided and taught me during the 4 years of studying at the School.
I would like to express my sincere thanks to the staff and lecturers of the Faculty of History, University of Social Sciences and Humanities, who have helped me a lot during the process of implementing the topic.
I would like to sincerely thank my family and friends - those who are always by my side, encouraging and motivating me so that I can complete my graduation thesis and achieve the results I have today.
Although there have been many efforts, but due to initial research, it is inevitable that there will be shortcomings.
I look forward to receiving comments from teachers and friends to improve the thesis.
Thank you very much!
Hanoi, May 20, 2010
Student
Nguyen Thi Dieu K51 Library Information
ABBREVIATIONS
Vietnamese
Database Database
University of Social Sciences and Humanities University of Social Sciences and Humanities Professor
NDT User trust
KHXG Shelf marking
PCN Vice Chairman
TTTT-TV Information Center - Library TT-TV Information Center - Library
English
CDS/ISIS Computerlized Documentation System-Intergrate Set of Information System
DDC Dewey Decimal Classification
ISBD The International Standard Bibliographic Description
PREFACE
1. Urgency of the topic
In today's era, libraries and library information centers play an increasingly important role in discovering and disseminating knowledge about nature and society. Libraries, with their inherent characteristics, will be a source of valuable documents serving the research, study and entertainment of each person. Especially in universities, information is an indispensable factor in management, education and training. Therefore, each university needs to build a system of library information centers (LICs) to serve the training career of its institution.
Currently, the University of Social Sciences and Humanities (USSH) is implementing a new training program - credit-based training. This training method enhances students' positivity, self-study and research. Therefore, the Information and Communication Center in general and the resource rooms of the Faculties in the school in particular have a particularly important position in ensuring information for teachers and students in teaching and learning. Therefore, the Resource Room and library are like the second teacher of students.
To achieve high efficiency in education and training, the University of Social Sciences and Humanities, Vietnam National University, Hanoi (VNU) has been focusing on an important part that contributes to the overall development of the school, which is the system of resource rooms of the affiliated Faculties/Departments. The operation of the system of resource rooms has brought high efficiency in the teaching, research and learning of staff and students in the whole school. Worthy of the achievement of being a leading school in the country in the training of Social Sciences and Humanities.
Currently, the University of Social Sciences and Humanities, VNU has 14 faculties and 2 affiliated departments. Each Faculty/Department has a resource room to serve the research, teaching and learning of its staff and students. Most of these resource rooms were built as soon as the Faculty/Department was established. Many resource rooms of the Faculties/Departments have achieved high efficiency in organizing and operating library information (LI).
Leading the system of Faculty/Department documentation rooms in both history and organization and operation is the History Department. The History Department has gone through a long process of formation and development, and its resources have become rich and diverse. However, due to the rapidly changing needs of readers, despite great efforts, the organization and information activities have not yet effectively met the needs of readers. In that situation, I boldly chose the topic : " Improving the efficiency of the History Department's Documentation Room at the University of Social Sciences and Humanities" as my thesis topic with the hope that the History Department's Documentation Room will achieve even higher efficiency in library operations in the future, best meeting the information needs of all readers.
2. Research subjects
Organization of activities of the History Department - University of Social Sciences and Humanities
3. Scope of research of the topic
3.1 Time scope
The thesis studies the current status of the organization and operation of the History Faculty's Documentation Department in the current period.