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Detailed Accounting of Fixed Assets at the Accounting Department


Bookkeeper

(Signature, full name)

Chief Accountant

(Signature, full name)


To make good use of the company's fixed assets as well as each department's, detailed management and accounting at the department is extremely important. Most of the fixed assets at the department are accounted for in detail and each asset is clearly recorded based on original documents or related documents.

2. Detailed accounting of fixed assets in the accounting department

The organization of fixed asset accounting holds an important position in accounting work. It provides accurate documents for the business management department to analyze and evaluate the implementation of fixed asset increases and decreases in the company. Thereby, strengthening the inspection and management of fixed assets in a safe manner, improving the efficiency of use. Therefore, management and accounting are always based on a complete system of original documents proving the legality of arising economic transactions, including: Value added tax invoices, fixed asset liquidation records, settlement records... Based on the original documents and other documents, the accounting department prepares books and monitors on the fixed asset detail card, fixed asset increase and decrease detail book...


TOSERCO HANOI TOURISM SERVICE COMPANY


Fixed Asset Card


Based on the fixed asset handover record No. 8 dated November 20, 2000. Fixed asset name: Hyundai passenger car.

Type: Vehicle Number: 29L- 0357

Place of manufacture: Korea Design capacity: 45 seats Year of manufacture: 1993

Time of use: 1/1/2000 Original price: 304,873,134

Location: Hanoi Toserco Tourism Service Company Suspended from use on August 30, 2002

Reason: Traffic accident


Date

Original price

Depreciation rate (%)

Depreciation value

Accumulated depreciation

2000

304,873,134

12

36,584,776

36,584,776

2001

,,

,,

,,

73,169,552

2002

,,

,,

24,389,850

97,559,402

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Detailed Accounting of Fixed Assets at the Accounting Department


When the using department sends the vehicle delivery and receipt minutes to the accounting department, the accounting department will base on the documents to create a value added tax invoice.


Sample:


VALUE ADDED INVOICE

Form No. 02B December 15, 2000

Copy 2 (delivered to customer)

Sales unit: Trinh Xuan Duc

Address: Road Enterprise Collective 108 - Thanh Xuan Nam - Hanoi Payment method: Bank deposit

Code: 710-A0039


STT

Product name

Unit

Quantity

Unit price

Total amount

1

Hyundai 29L Car-

4618

piece

01

260,554,000

260,554,000


VAT 10%




26,055,400


Total




286,609,400

Amount in words: Two hundred eighty-six million six hundred and nine thousand

four hundred dollars even.


Shopper

(Sign)

Chief Accountant

(Sign)

Unit Head

(Signed and sealed)


The transaction occurred on December 15, 2000. The accountant based on the above documents to make the entries.

Entry 1: Debit account 211: 260,554,000

Debit account 133: 26,055,400

Credit account 112: 286,609,400

Entry 2: Credit account 009: 286,609,400

The company purchased fixed assets and did not put them into use immediately but had to go through the installation process. When the handover is completed, the accountant will base on the documents.


related to complete the accounting. Before entering into the accounting books, it is necessary to collect documents for investment expenses: registration tax, vehicle registration certificate, etc.

When purchasing a new car with the approval of the company's management, the user department is allowed to register the car, test drive it, etc. Then the user department collects the documents and sends them to the accounting department for payment. The accounting department, based on those documents, makes a settlement table.


SOCIALIST REPUBLIC OF VIETNAM

Independence - Freedom - Happiness



Hanoi, November 11, 2000

Denominator:

MINUTES OF SETTLING OF HYUNDAI CAR 29L-4809

Based on relevant documents, pay for the following expenses:

- Car purchase price: 253,000,000

- Registration tax: 10,120,000

- Registration: 150,000

- Vehicle inspection: 181,800

- Test grease: 561,000

- Roof rack price: 1,446,600 Total: 265,459,400

Chief Accountant

(Sign)

Director signature

(Sign)

Parts used

(Sign)


Based on the transaction, accounting records.

Entry 1: Collect actual purchase and installation costs incurred Debit account 2411: 265,459,400

Debit Account 133: 26,545,940


Credit account 111: 292,005,340

Entry 2: Transfer to increase fixed asset original price when installation is completed and handed over

Debit account 211: 265,459,400

Credit account 2411: 265,459,400

- During the process of using fixed assets, some assets will become old, worn out, and obsolete. The using department will send to the management board a "request for liquidation of means of transport". After reviewing and receiving the approval of the management board, the accountant will make a liquidation record as follows:

TOSERCO HANOI TOURISM SERVICE COMPANY

SOCIALIST REPUBLIC OF VIETNAM

Independence - Freedom - Happiness



MINUTES OF LIQUIDATION OF FIXED ASSETS

Hanoi, September 27, 2000


Pursuant to Decision No. 532 dated September 25, 2000 of the Company Director on liquidation of means of transport.

I. The liquidation committee includes:

1. Mr. Nguyen Van Tien - Company Director

- Head of liquidation

2. Mr. Nguyen Trong Dung - Team leader

3. Mr. Nguyen Duc Viet - Chief Accountant

4. Ms. Nguyen Thi Hang - Fixed Asset Accountant

II. Carry out liquidation of means of transport


STT

Vehicle type

Vehicle license plate

Year of issue

into use

Original price

Wear and tear

GTCL

1

WSO

29L-1438

1998

175,500,000

85,000,000

90,500,000


III. Conclusion of the Liquidation Board


The liquidation board decided to liquidate the above means of transport to Mr. Nguyen Hong Dat.

Address: Chuong My - Ha Tay

Company Director

(Sign)

Chief Accountant

(Sign)

In addition, accounting is based on value added tax invoices and customer cash receipts.


VALUE ADDED INVOICE

Model number: 01GTKT

Copy 3 (For payment)


Sales unit: Hanoi Toserco Tourism Service Company Address: No. 8 To Hien Thanh - Hanoi

Account number: 710-A00039

Buyer's name: Nguyen Hong Dat Address: Chuong My - Ha Tay

Payment method: cash


STT

Product name

Unit

Quantity

Unit price

Total amount

1

Car 29L-1438

piece

01

90,500,000

90,500,000


VAT 10%




9,050,000


Total payment




99,550,000

Amount in words: Ninety million five hundred and fifty thousand dong even


Shopper

(Sign)

Chief Accountant

(Sign)

Unit Head

(Signed and sealed)



Debit account 111

Have account 711

RECEIPT No. 691

September 27, 2001

Payer's name: Nguyen Hong Dat Address: Chuong My - Ha Tay

Reason for submission: Purchase of car 29L-1438 Amount: 99,550,000 (VND)

Written in words: Ninety-nine million five hundred and fifty thousand dong. Attached invoice: original documents.

Chief Accountant

(Signature, full name)

Payer

(Signature, full name)

Treasurer

(Signature, full name)


Based on the liquidation minutes, value added tax invoices, receipts and all documents related to the liquidation of fixed assets. Accounting entries.

Entry 1: Write off fixed assets


Debit account 214

65,000,000

Debit account 811

10,500,000

Have account 211

75,500,000

Based on receipt number 691 reflecting the proceeds after liquidation. Entry 2: Reflecting the proceeds from liquidation

Debit account 111: 11,550,000

Credit account 711: 10,500,000

Credit account 33311: 1,050,000

Accountants base on documents related to fixed assets to create a detailed book of fixed assets of the enterprise. Each asset put into use must be recorded in this book. The serial number of the asset is recorded in chronological order, monthly.

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