General Accounting for Increase and Decrease of Fixed Assets


Debit account 631 - Production and business expenses Debit account 643 - Prepaid expenses

Debit account 214 - Depreciation of fixed assets

Credit account 211 - Original price of fixed assets

At the same time, accountants reflect the remaining value of fixed assets in Debit account 005 - Durable tools in use.

c3. Accounting for inventory results

1- Excess fixed assets discovered during inventory:

- If fixed assets are in excess due to not being recorded in accounting books:

+ If the fixed assets are provided by the budget or have budget origin, the accountant records:

Debit accounts 211, 213 - Original price of fixed assets according to inventory Credit account 214 - Depreciation of fixed assets

Credit account 466 - Funding source for forming fixed assets

+ If fixed assets are business capital, accountants record: Debit accounts 211, 213 - Original price of fixed assets according to inventory

Credit account 214 - Depreciation of fixed assets

Credit account 411 - Business capital

- If the cause of excess fixed assets is not determined, the accountant will reflect it in payables, recording:

Debit accounts 211, 213

Credit account 331 (3318)

When determining the cause of the decision to handle, the accountant records:

Debit account 331 (3318)

Have related account

If the excess fixed assets are determined to belong to another unit, while waiting for the decision on handling, the accountant will monitor them on account 002 - Assets held in custody.


2- Fixed assets found to be missing during inventory, cause not yet determined, pending handling:

- If the fixed assets are provided by the budget or have budget origin:

+ Record a decrease in fixed assets while waiting for a decision on handling: Debit account 466 - Funding source for forming fixed assets

Debit account 214 - Depreciation of fixed assets

There are accounts 211, 213 - Original price of fixed assets

+ Reflecting missing or lost fixed assets that must be recovered: Debit account 311 (3118)

There is account 511 (5118)

+ When there is a decision to handle:

• If allowing to erase the loss due to shortage: Debit account 511 (5118) - Other income

Credit account 311 (3118) - Other receivables

• If the decision is made that the responsible person must pay compensation: Debit account 511 (5118)

There are accounts 461, 462, 465, 431 (4314), 333 (3338)

When receiving compensation or salary deductions: Debit accounts 111, 112, 334...

Credit account 311 (3118)

- If fixed assets are part of business capital:

+ Record a decrease in fixed assets while waiting for a decision on handling: Debit account 311 (3118) - Other receivables

Debit account 214 - Depreciation of fixed assets

There are accounts 211, 213 - Original price of fixed assets


+ When there is a decision to handle:

Debit accounts 111, 112, 334, 411...

Credit account 311 (3118)

c4. Re-evaluation of fixed assets when there is a decision of the State

1- Assessing the increase in fixed assets, the accountant records:

Debit accounts 211, 213 - Original price of fixed assets

Credit account 412 - Difference in revaluation of assets 2- Depreciation of fixed assets, accountant records:

Debit account 412 - Difference in asset revaluation

There are accounts 211, 213 - Original price of fixed assets

d. Accounting books

- General accounting books: Depending on the accounting form applied by the unit, accountants can use the following books: General Journal, General Ledger Journal or Voucher Register.

- Detailed accounting books:

Fixed Asset Book ( Form No. S31-H; Table 2.8 ): Book used to register, monitor and strictly manage assets in the unit from the time of purchase, putting into use until recording fixed assets reduction. The basis for recording is the "Minutes of handover of fixed assets" and "Minutes of liquidation of fixed assets".

Fixed assets and equipment tracking book at the place of use (Form No. S32-H; Table 2.9) : The book is used to record the increase and decrease of fixed assets and equipment at the departments and divisions using it, in order to manage fixed assets and equipment equipped for the divisions in the unit; as a basis for comparison when conducting periodic asset inventories. The basis for recording in the book is the fixed asset handover and receipt minutes, equipment issue slips, and equipment damage notices.


Table 2.8: Fixed assets book


Set................ Model No.: S31- H

Unit: ....... (Issued under Decision No. 19/2006/QD-BTC dated March 30, 2006 of the Minister of Finance)


FIXED ASSETS BOOK

Year ...

Type of fixed asset: ...



STT

INCREASE IN FIXED ASSETS

DEPRECIATION OF FIXED ASSETS

DECREASE IN FIXED ASSETS


DOCUMENT


Name, characteristics, symbols of fixed assets


Country of origin

Year of use in the unit


Fixed Asset Number


Original price of fixed assets

WEAR AND PASTE 1

year

Depreciation from previous years carried over


Year

.......


Year

.......


Year

.....


Year

.....

Accumulated depreciation until transfer or write-off of fixed assets

DOCUMENT


Reason for depreciation of fixed assets


Residual value of fixed assets


Number


Date


Number


Date


Proportion

%


Amount

A

B

C

D

E

F

G

1

2

3

4

5

6

7

8

9

H

I

K

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General Accounting for Increase and Decrease of Fixed Assets


- This book has ... pages, numbered from page 01 to page ...

- Date of opening the book: .............



Bookkeeper

(Signature, full name)


Chief Accountant

(Signature, full name)

Date...month...year......

Unit Head

(Signature, full name, seal)


Table 2.9: Fixed assets and tools and equipment tracking book at the place of use


Set................ Model No.: S32 - H

Unit: .................... (Issued under Decision No. 19/2006/QD-BTC dated March 30, 2006 of the Minister of Finance)


FIXED ASSETS AND TOOLS AND UTILITIES TRACKING BOOK AT THE PLACE OF USE

Year: ........


Name of unit, Department, Division (or user): ..........................................

Type of tool, instrument (Or group of tools, instruments): .............................


Date of entry

RECORDING OF INCREASE IN FIXED ASSETS AND TOOLS AND INSTRUMENTS

DECREASE IN FIXED ASSETS AND TOOLS AND INSTRUMENTS

Document

Name of fixed asset

and tools, instruments


Unit of measure


Quantity


Unit price


Total amount

Document


Reason


Quantity


Unit price


Total amount

Number

Date

Number

Date

A

B

C

D

1

2

3

4

E

F

G

5

6

7


















































































































- This book has ... pages, numbered from page 01 to page ...

- Date of opening the book: .............



Bookkeeper

(Signature, full name)


Chief Accountant

(Signature, full name)

Date...month...year......

Unit Head

(Signature, full name, seal)


Diagram 2.3: General accounting for increase and decrease of fixed assets


461, 462, 465, 111, 112

211, 213

466

Purchase fixed assets with cash or from KP sources

Liquidation and sale of fixed assets provided by the State Budget or of State origin

111,112…

CP transportation, loading and unloading...

241

214

Depreciation value

Purchase of fixed assets through installation

Putting fixed assets into use

5118

Liquidation, sale of fixed assets from business capital or loan capital

111,112,

3311…

CP installation and trial run

214

Depreciation value

466

2412

Transfer fixed assets to other units

XDCB completed

214

461 Depreciation value

Receive funds with new fixed assets 341

or sponsored, donated

Funding subordinates with fixed assets

461

Receive funds in the form of used fixed assets


214

Depreciation value


Diagram 2.3: General accounting for increase and decrease of fixed assets (continued)



Account 466

Account 211, 213

Account 466


Receive fixed assets transferred from other units

Account 214

Fixed assets missing after inventory of origin of NS

Depreciation value

Account 214

Depreciation value

Account 461,462

Receive non-refundable aid ( account 3118)

have documents to record revenue and expenditure of NS)

Fixed assets missing from business capital or loan capital

Account 461,462,441

521

Account 214

When there is a document recording revenue and expenditure of NS

Receive aid in the form of fixed assets (no documents for recording revenue and expenditure of the State budget yet)

Depreciation value

Account 461,411


Supplementing the value of excess fixed assets due to not being recorded

Account 412

Account 214

Account 214

Depreciation value

Adjustment to reduce original value of fixed assets

Adjustment to reduce depreciation value of fixed assets

Account 466,461,…

Account 3318

Inventory findings

Handling surplus (cause of surplus fixed assets not yet determined)


2.4.4.2. Accounting for depreciation and amortization of fixed assets

a. Accounting principles

Fixed assets used at public service units must be depreciated annually, except for the following types of fixed assets that do not have to be depreciated:

- Fixed assets are land use rights value.

- Special fixed assets: Museum artifacts, antiques, works of art, books, mausoleums, historical relics,...

- Fixed assets used by the leasing unit.

- Fixed assets preserved, kept, and stored on behalf of the State.

- Fixed assets that have been fully depreciated but are still usable.

- Fixed assets that have not been fully depreciated but are damaged and cannot be used anymore.

Depreciation of fixed assets is calculated once a year in December, before closing the accounting books or irregularly (in cases of handover, separation, merger, dissolution of agencies, units or general inventory and re-evaluation of fixed assets according to the State's policy). Fixed assets that increase this year will be depreciated next year, fixed assets that decrease this year will be depreciated next year. For fixed assets of public service units used for production and business purposes, depreciation must be deducted and included in production and business expenses and the depreciation of fixed assets must be monitored in detail according to the asset management and depreciation regime of the Ministry of Finance.

b. Accounting method for depreciation and amortization of fixed assets

b1. Accounting documents

Accounting for depreciation and amortization of fixed assets uses the following documents:

- Fixed asset depreciation table (Form No. C55a - HD).

- Fixed asset depreciation calculation and allocation table (Form No. C55b - HD).

b2. Accounting accounts

The main account used is account 214 - Depreciation of fixed assets : Used to reflect the depreciation value of tangible fixed assets and fixed assets.

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