Currency-Based Audit Sampling Technique

Note: The selected sample must be within the overall format limit, not smaller or larger than the set format limit. If any element on the route exceeds the format limit, we ignore that element and select the next element.

For example: An auditor needs to select a sample of 4 elements from a population of 7000 elements. Using a Random Number Table, select through the following steps:

Step 1: Build a coding system by numbering from 0001 to 7000

Step 2: Build the relationship between the audit object and the Random Number Table. We see that the audit object consists of 4 digits, so we have a 4/5 relationship. The auditor decides to choose the first 4 digits of the random number table.

Step 3: Choose a route: the auditor decides to choose a route down the column, and the starting point is row (1), column (1) in the Random Number Table.

Step 4: Format the whole and choose the starting point.

Overall format: (1;7000)

The starting point is based on the factors given in B1,2,3 based on the random number table, we have the starting point: 1048.

We see that the starting point is within the overall format limits, so we choose the following elements:

Element 1: 1048 (selected because it is within the format limit (1;7000) Element 2: 2236 (selected)

Element 3: 2413 (selected)

Element 4: 4216 (selected)

So we choose 4 sample elements: - Payment voucher number 1048

- Payment voucher number 2236

- Payment voucher number 2413

- Payment voucher number 4216

Note: During the process of applying the random number table, there may be elements appearing more than once. In this case, we have two solutions as follows:

*)First, the auditor can apply non-replacement sampling (sampling without replacement) which means not accepting that element to appear in the sample again (or an element that does not appear a second time in the sample) and will ignore that element to select the next element. At this time, the number of sample elements remains the same or unchanged and the reliability of the sample increases.

*)Second, the auditor applies sampling with replacement (sampling with replacement) which means that an element can appear many times in the sample. At this time, that element is considered to be selected into the sample again (more than once) and thus the number of sample elements is reduced and the reliability of the selected sample is also reduced.

Both of the above solutions are acceptable in audit sampling with appropriate statistical formulas, however in most cases non-replacement sampling is more widely applied.

-Technique 2: Randomly select samples according to computer program

To ease the work and save time, auditing firms have hired or built computer programs that can provide a series of random numbers of a population as required by the audit.

Nowadays, these specialized programs are very diverse, but in general, they still respect the first two steps of random sampling according to the Random Number Table: building a coding system for the population's objects with numbers and establishing a relationship between the Random Number Table and the coded objects.

However, the biggest difference between random sampling and computer-based sampling is:

+ Random sampling: the samples selected are random numbers in the Random Number Table.

+ Computer-generated sampling: random numbers are not taken from the BSNN but are generated by the computer.

Now:

+The program input needs to have:

*) The smallest and largest numbers of the serial numbers of the audit object such as the total of invoices, documents, and goods catalogs.

*)The sample size to be selected and possibly a random number as a starting point, sampling program.

+ Output: List of random numbers in order of selection or in ascending order or both (selection sample).

For example, when using this computer program for random sampling, this auditor enters the following information into the computer:

*)Lower limit of the population: 0001

*)Overall upper limit: 7000

*)Number of elements to select: 100

*)Print order: small to large

- Technique 3: Random sampling by distance (systematic sampling)

Systematic sampling is a method of selecting elements in the population that are evenly spaced (sampling interval).

The principle of this method is that from a randomly chosen starting point, elements will be selected that are a fixed distance apart (equal distance).

This fixed interval is calculated by dividing the number of elements in the population by the number of elements in the sample.

Calculation formula:



Fixed distance

Number of elements in the population

=

Number of elements in the sample


Example 1 : There are 5000 payment vouchers in total, so a sample of 100 payment vouchers needs to be selected by systematic sampling.

We calculate the fixed distance = 5000/100 = 50 Suppose we choose 5 invoice samples from number 4242 to 4342 Fixed distance = (4342 - 4242) / 5 = 20

To select the next sample unit when we know the first sample unit, we choose as follows:

Let the sample interval be k.

The first sample unit is m 1 (or the starting point) The smallest sample unit x 1

Thus the first sample unit m 1 lies in the range: x 1 m 1 x 1 + k

According to the above example, the first sample unit or starting point lies in the range: 1 m 1 1 + 50 (with k = 50)

1m 151

Suppose we choose the starting point m 1 = 30

To determine the next sample unit, we calculate according to the following formula: m i = m i-1 + k

Also according to the above example we have:

Element 2: m 2 = m 1 + k = 30 + 50 = 80 Element 3: m 3 = m 2 + k = 80 + 50 = 130

......

Element 100: m 100 = m 99 + k= m 99 + 50 = m 1 + 99k = 30 + 99*50= 4980

Note: The first sample unit is selected randomly so that each initial population unit has an equal chance of being selected. However, after the first sample unit is selected, each subsequent unit does not have an equal chance of being selected for the sample.

In the above example we only choose one starting point, so what if we choose multiple starting points?

Now even if multiple starting points are selected, all of these starting points are selected between 1 and 51:

1 m i 51

With i running from 1 to n, where n is the number of starting points.

Suppose we choose two starting points: m 1 = 20 and m 1' = 42

Similarly, when we choose multiple starting points, we must pay attention to choosing the starting point m 1 from the smallest element x 1 to that element plus the sample distance k (x 1 + k)

But the question here is how many starting points do we choose for each starting point?

sample element

For example, if we choose n starting points, the number of elements to be selected at each starting point, denoted by N, is calculated according to the following formula:


N = Number of elements in the sample

Number of starting points (n)


When multiple starting points are selected, the number of sample elements corresponding to each starting point will change, resulting in the fixed distance also changing.

Now the fixed distance is redefined as follows:



Fixed distance

Number of elements in the population

=

Number of elements to select at each starting point N


According to the above example, we choose two starting points. Now the number of elements to choose at each starting point:

N = 100 / 2 = 50 elements

Fixed distance k = 5000 / 50 = 100

For starting point 1 : m 1 = 20 (element 1)

Element 2: m 2 = m 1 + k = 20 + 100 = 120 Element 3: m 3 = m 2 + k = 120 + 100 = 220

.......

Element 50: m 50 = m 49 + k = m 1 + 49k

For starting point 2 : m 1 = 42 (element 1)

Element 2: m 2 = m 1 + k = 42 + 100 = 142 Element 3: m 3 = m 2 + k = 142 + 100 = 242

.......

Element 50: m 50 = m 49 + k

Example 2: The auditor selects a sample of 200 payment vouchers from a total of 10,000 payment vouchers. The auditor needs to select 5 starting points:

Number of elements to be selected at each starting point = 200/5 = 40 elements At each starting point we select 40 elements

Fixed distance = 10,000 / 40 = 250

Thus, the 5 starting points lie between the 1st and 251st payment slips (x 1 = 1 m i x 1 + k = 251 with i = 1.5).

Suppose the 5 starting points are: 25, 87, 115, 159, 221.

At starting point 1 : m 1 = 25

m 2 = 25+250 = 275

........

m 40 = m 39 + 250

At starting point 2 : m1 = 87

m 2 = 87 + 250 = 337

......

m 40 = m 39 + 250

At starting point 3: m 1 = 115

m 2 = 115 + 250 = 365

......

m 40 = m 39 + 250

At starting point 4: m 1 = 159

m 2 = 159 + 250 = 409

......

m 40 = m 39 + 250

At starting point 5: m 1 = 221

m 2 = 221 + 250 = 471

......

m 40 = m 39 + 250

Note: To overcome the situation where the accountant can know the starting point in advance and know the elements that the auditor will check, the auditor needs to choose multiple starting points.

The sample selected by this method must be representative and satisfy the requirements.

bridge:

+ The elements of the sample selected to be representative of the population must have

similar characteristics

+ The elements of the sample must be arranged in a systematic sequence.

+ Do not leave any element in the whole missing.

2/Select non-statistical samples

In contrast, in non-statistical sampling, the auditor cannot quantify sampling risk. Therefore, the auditor may determine a larger sample size than necessary or, conversely, accept a higher sampling risk than is acceptable.

At the same time, the auditor cannot infer the population results from the sample results using mathematical formulas. Instead, the auditor relies on his professional judgment to evaluate the population results from the sample test results.

Thus, non-statistical sampling cannot give results with higher reliability than statistical sampling. However, due to the advantages of low cost and simplicity, non-statistical sampling is still widely used in modern auditing, especially for tests on relatively small populations.

Non-statistical sampling techniques

In non-statistical sampling, these techniques are commonly applied to select samples including:

-Technique 1: Select samples by "block"

+Concept: It is a sampling method in which the auditor selects sample elements including continuous elements in the population as determined by the auditor (sample elements are selected according to each series of elements of each period, of a series of numbers or a series of letters).

For example: + Check all cash disbursement transactions arising in the first quarter of year N.

+Or select a sample of payment vouchers from number 217 to 985, select a sample from payment voucher number 525 to payment voucher number 765.

+Or select a sample of receivables for all customers whose names start with the letters H, L (representativeness is not guaranteed).

+ Select multiple blocks: select a sample including all payment vouchers in March and August to check payment transactions during the year.

Here we can have 3 ways of sampling according to block selection technique as follows:

+ Method 1 : Continuously take 30 receipts of January or February or March in the first quarter of year N for auditing. At this time, we choose a block of 30 elements.

The auditor decided to select 30 receipts from January because the auditor determined that in January there was a new accountant who was not familiar with the work, so errors were likely to occur in January. In February and March, because the accountant was familiar with the work, errors were less likely to occur or there were no errors. Therefore, we continuously selected 30 receipts from January to audit.

+ Method 2 : Continuously take 10 receipts of January, 10 receipts of February, 10 receipts of March to audit. In this way, we choose 3 blocks, each block has 10 elements.

+ Method 3 : Continuously take 5 receipts at the beginning of January and 5 receipts at the end of January; 5 receipts at the beginning of February and 5 receipts at the end of February; 5 receipts at the beginning of March and 5 receipts at the end of March. Using this method, we choose 6 blocks, each block has 5 elements.

Comment: The larger the number of selection blocks, the more representative the sample elements can be of the whole because they are evenly distributed in the whole .

In determining the specific sample the auditor needs to pay special attention to the circumstances.

like:


+ Personnel changes

+ Change accounting system and business policies

+ Seasonality of business...

-Technique 2: Select samples based on professional judgment

In many cases, especially when there are smaller sample sizes or a larger number of situations

In unusual situations, judgmental sampling provides a good chance of representative samples.

This method is applied when the auditor has a firm grasp of the characteristics of the audit subject's business situation.

In practice, auditors can use two sampling methods: random sampling and judgmental sampling.

+ Method 1: Selecting a "random" sample : This is done by the auditor looking through the population and selecting elements, without paying attention to their size, origin, or different characteristics, in an attempt to select an unbiased sample (also known as random selection).

However, this unbiased nature is difficult to ensure because depending on each auditor, some elements are given priority over others.

For example: Some auditors prefer to choose transactions in January, some auditors prefer transactions in February, etc.

+ Method 2: Selecting samples based on professional judgment : These are methods that use the auditor's professional judgment to select sample elements. Auditors often consider the following factors to increase the representativeness of the sample when selecting elements for testing:

*)If there are multiple types of transactions within the scope of the audit, each type of transaction is included in the selection sample.

*)If there are multiple people responsible for a business during the period, the form must include each person's business.

*)Items or transactions with larger amounts will be given more priority.

For example, we can use this method in the following cases:

**) Changes in financial and accounting policies and regulations

**) Change of accounting personnel

**) Newly arising transactions or transactions that have committed violations in previous audit periods are also sampled according to the auditor's assessment or judgment.

The method of selecting samples based on the auditor's judgment has the advantage of saving time and costs for auditing, and the implementation method is also simpler than random selection methods. However, the disadvantage of this method is that there is a high audit risk if the auditor does not grasp the characteristics of the audit client as well as the auditor's qualifications and experience are limited.

-Audit sampling techniques by currency unit.

Monetary sampling is a sampling method based on the monetary amount of elements in the population.

This sampling technique is commonly used for basic tests. Its most prominent feature is that the sample unit is converted from physical units (items, invoices, assets, etc.) to monetary units such as VND, USD, etc. In this case, the total is the cumulative amount of the audited object and the sample unit is each specific monetary unit.

Thus, when using the random sampling method by currency unit, an item, asset, or transaction with a large amount of money is more likely to be selected than a corresponding object with a smaller scale. This helps the auditor select elements with large amounts of money (elements with higher materiality than other elements of the same nature but with small amounts of money) while still ensuring the random nature of the selected sample. However, if the items tend to understate their value, the application of the sampling method by currency unit is no longer appropriate.

Monetary unit sampling also uses common random sampling techniques: random number tables, random number generators, or systematic sampling methods.

4.2.4.3. Audit sampling techniques by currency unit

1/Select statistical model

-Technique 1: Using Random Number Table

The auditor wants to select 5 Payables from a total of 10 Payables to audit. The route is in the column from top to bottom, starting point: Row 5, Column 2 does not accept duplicates and selects the number with the smaller gap.

STT

Supplier

Amount

1

INDOVINA Bank

3,946

2

P&G Bank

17,284

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Currency-Based Audit Sampling Technique

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