Organizational Structure of Management Apparatus of Ngoc Ha Construction, Trade and Transportation Joint Stock Company

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 Charter capital: 121,645,200,000 VND

- Par value of shares: 10,000 VND

- Number of shares contributed: 12,164,520 shares

- Value of contributed shares: 121,645,200,000 VND

The company always considers product and service quality as the foundation for the growth of the company. To do that, the company's Board of Directors has continuously invested in modern means to be able to meet all customer requirements quickly and promptly, ensuring quality in all circumstances. Thanks to a clear development strategy, the company has now built a prestigious brand not only in the city but also throughout the country.

The Company participates in insurance for all employees of the Company. Fully implements the holiday and New Year regimes for employees of the Company. The Company has specific regulations on discipline and rewards. Every year, the Company organizes tours and travel for employees of the Company.

2.1.3 Organizational structure of the management apparatus of Ngoc Ha Construction, Trade and Transport Joint Stock Company

The organizational structure and management of Ngoc Ha Construction, Trade and Transport Joint Stock Company to carry out its functions and ensure its development plan requires the organizational structure to be arranged and organized in a reasonable manner so that the business operations are always smooth and continuous. The company has arranged its operating structure according to the following diagram: (Diagram 2.1 )

Board of Directors

Manager

Marketing Department

Technical Department

Accounting Department

Room

main

Delivery room

receive

The

transport

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Vice president

Diagram 2.1: Organizational structure of Ngoc Ha Construction, Trade and Transport Joint Stock Company

2.1.3.1 Board of Directors

The Board of Directors is the highest authority of the company, with full authority to decide on behalf of the company on purposes related to the company's purposes and interests.

2.1.3.2 Company Director

The company director is the head of the company elected by the Board of Directors upon the proposal of the General Director after consulting the confidence of the General Meeting of Shareholders.

The Director is the legal representative of the Company in all transactions, and is responsible for all aspects of the Company's operations. On behalf of the Board of Directors, he makes plans and organizes implementation for departments to achieve the company's goals.

The Director has the right to decide on appointment, dismissal, reward, discipline of staff, salary, financial matters, and participation in signing contracts.

The Director is also responsible for participating in preserving and developing capital and periodically reporting the Company's business performance to the Board of Directors.

2.1.3.3 Deputy Director

Is the person authorized by the director to handle all work when the director is absent. Takes general responsibility for all aspects of sales transactions, executes contracts on behalf of the director, supervises and reports to the director on all aspects of the Company's operations.

Deputy Director is responsible for fund management and balancing the Company's revenues and expenditures.

2.1.3.4 Functional rooms

Functional departments: are units under the Company operating in accordance with State regulations and under the comprehensive management of the Company Director. They are departments advising the Company Director on the work of: Administrative organization, financial accounting, business, investment and market, each department has the following specific tasks:

a. Market Department

- Periodically summarize data and report on production and business performance of the area to the Deputy Director.

- Analyze and evaluate factors affecting business results of the area you manage.

- Find solutions to advise and propose to the Board of Directors on product consumption and improve the Company's production results.

- Be a bridge between the Board of Directors and agents, customers and consumers.

b. Technical department

- Research and improve technology, science and engineering.

- Maintain and preserve company equipment.

- Responsible to the Board of Directors for the quality of equipment operations.

- Research and propose to the Board of Directors plans to ensure safety for the company's equipment and measures to improve techniques and machinery.

c. Accounting Department

Has the role of advising the Director of the organization, directing financial work, providing timely financial information so that leaders can adjust financial plans appropriately.

The accountant, together with the Director, participates in discussions on strategic economic issues, signs contracts, updates accounting regimes, and prepares financial reports.

d.Administrative and human resources department

- Responsible to the Board of Directors for recruiting, training and developing human resources to meet the constant requirements of the quality system's management capabilities, contributing to improving the company's operational capacity and organizational efficiency.

- Organize human resource management of the entire Company.

- Establish resource policies based on production and business decisions and the Company's orientation.

- Organize a control system to ensure the storage of legal records and check for updates.

- Manage company seal, receive incoming documents and present them to the management board, transfer outgoing documents to ensure requirements and timeliness.

e. Other parts

This is the department directly involved in the company's business activities such as: delivery, security, fleet...

All departments in the Company, although each department has different tasks, have a close relationship with each other in work. It is a dependent relationship, helping each other to complete well the work assigned by the Company's Board of Directors.

2.1.4 Organization of accounting work at Ngoc Ha Construction, Trade and Transport Joint Stock Company

2.1.4.1 Organization of accounting department at Ngoc Ha Construction, Trade and Transport Joint Stock Company

Similar to the management organization, the Company's accounting structure is relatively compact. The accounting department consists of 4 people: 1 chief accountant and 3 accountants performing different functions and tasks:

Chief Accountant : responsible for monitoring and making financial plans, organizing accounting, directly checking arising economic transactions, monitoring and reflecting the situation of increase and decrease in the Company's assets, updating documents and books to comply with current regulations. At the same time, prepare periodic financial reports.

Accountant : Mainly responsible for recording, monitoring, checking bank transactions, confirming debts to support the chief accountant in checking documents and account balances.

2.1.4.2 Accounting method applied at the Company

Ngoc Ha Construction, Trade and Transport Joint Stock Company is a business unit that uses many accounts and has a large volume of business transactions, so applying the accounting regime in the form of "General Journal", according to the regular declaration method is reasonable in the management of the Company. This form is clear and easy to understand, helping accountants easily check data, quickly compare information, and grasp it promptly, helping to manage well and have specific and timely plans in business activities.

The basic characteristic of the General Journal form is : All economic transactions that arise must be recorded in the Journal in chronological order and according to the economic content of those transactions. Then, take the data from the journal to record in the general ledger according to each economic transaction.

Accounting process in the form of " General Journal " (Diagram 2.2)

Original document

Accounting books and cards

detail

General journal

Summary table

detail

General ledger account

Balance sheet of arising numbers

Note :

Financial report

Daily Record

Record at the end of the month, or periodically Reconciliation and checking

Diagram 2.2: Accounting entry sequence in the General Journal accounting form

- Every day, based on the original documents, the accountant checks the reasonableness, validity, legality and accuracy of the economic transactions that arise. After checking, the accountant records those transactions in the general journal. Based on the data on the original documents, the economic transactions that arise are recorded in the detailed account book.

- At the end of the month, summarize data from the detailed ledger as the basis for creating the detailed summary ledger.

- At the same time, at the end of the month, the accountant adds the data in the ledger and creates a balance sheet.

- To ensure data accuracy, accountants compare and match data recorded in the general ledger and detailed summary table.

- At the end of the accounting period, the balance sheet is used as the basis for preparing financial statements.

 The principle of accounting in the form of General Journal is: The total debit and credit on the balance sheet must equal the total debit and total credit on the General Journal.

The General Journal accounting form includes the following main types of books:

 General Journal

 Ledger: The Company opens a Ledger for all accounts used by the Company. At the Company, each ledger is used for an account to record debits and credits.

 Detailed books

2.1.4.3 Organization of financial reporting system

For the convenience of inspection and supervision, Ngoc Ha Construction, Trade and Transport Joint Stock Company uses the financial reporting system issued by the State. At the end of each quarter, the accountants of each department will summarize, compare and calculate the ending balance of the accounts, and transfer it to the general accountant to prepare the financial report including:

 Balance sheet

 Cash flow statement

 Business performance report

 Financial statement explanation

2.2 Current status of revenue and cost accounting and determining business results at Ngoc Ha Construction, Trade and Transport Joint Stock Company

2.2.1 Accounting for sales revenue and service provision at Ngoc Ha Construction, Trade and Transport Joint Stock Company

2.2.1.1 Content of sales revenue and service provision at the Company

The Company's revenue is derived from a variety of sources but is divided into the following main segments:

Sales revenue : The company implements the method of consuming goods including wholesale and retail of items such as: Ferroli water heaters, Cosani toilets, Fico shower faucets, Pioren accessories, Cosevco tiles, Hyundai gas stoves, etc.

- Wholesale : goods are sold in lots or in large quantities. The form of wholesale that the Company applies is wholesale through warehouses by direct delivery or contract delivery.

- Retail : is the form of selling goods in small quantities. The form of retail that the Company applies is direct retail.

In general, the Company's revenue is collected from many different sources, but mostly from sales activities. This is the main business activity of the Company.

Company. The annual output of these products is quite large. Therefore, the revenue from this business accounts for a large proportion and brings the Company a significant profit.

 Service revenue : The main services provided by the Company are consulting, designing, and installing toilets and water heaters. The revenue from this segment is not much.

 Payment methods at the Company include:

- Direct payment in cash.

- Payment by bank transfer.

- Late payment: delivery and payment of goods within a certain period of time depends on the agreement between the two parties.

2.2.1.2 Documents and accounts used

Certificate of use

The Company is an enterprise subject to VAT payment under the deduction method. Therefore, the documents mainly used by the Company in accounting for sales revenue are:

- VAT invoice, sales contract.

- Receipt, credit note.

- Warehouse delivery note.

- Other relevant documents.

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