Improving the effectiveness of office administration at the Office of the People's Council and People's Committee of Loc Binh district, Lang Son province

Appendix 1: Organizational structure chart of Loc Binh District People's Committee

Chairperson

Department of Labor, War Invalids and Social Affairs

Department of Culture and Information

Department of Justice

Department of Education and Training

Medical Department

Vice President (Culture and Society)

Vice President (Economics)

Vice President (Trade - Tourism)

Department of Internal Affairs

Office of the People's Council

& People's Committee

Department of Natural Resources and Environment

Ethnic Department

Finance Department

Inspectorate

Economic - Infrastructure Department

Department of Agriculture and

rural development

Generalist

Network Administration

Deputy Chief of Office (Administration)

Deputy Chief of Office

(Concurrently Director of District Construction Investment Project Management Board)

Deputy Chief of Office (General)

Accountant

Drive

Service staff

Protect

Archives

Appendix 2: Organizational chart of the Office of the People's Council and People's Committee of Loc Binh district

Deputy Chief of Office (In charge)

Set

	Next		In charge
part		labour		Head management
one		people		construction
door				District Basics

Maybe you are interested!

Appendix 3

Table 2.1. Personnel organization of the Office of the People's Council and People's Committee of Loc Binh district

STT

Full name	Position	Qualification/Experience	Specialization	Quantity	Sex	Age
1	Do Cong Trung	Vice Chairman of People's Council & People's Committee	University	Education Management	1	Male	33
2	Dao Thi Mai Huong	Vice Chairman of People's Council & People's Committee	University	Law	1	Female	32
3	Luong Van Cham	Vice Chairman of People's Council & People's Committee	University	Law	1	Male	43
4	Hoang Van Tuan	Vice Chairman of People's Council & People's Committee, Director of Investment Project Management Board district construction	University	Civil Engineer	1	Male	34
5	Luong Duc Heart	Specialist	University	Culture	1	Male	32
6	Duong Cong Ngoc	Specialist	University	Labour information technology	1	Male	31
7	Hoang Thi Thu	Specialist one door	University	Resources main	1	Female	44
8	Nong Thi Hao	Specialist	Master	Land Management	1	Female	26
9	Phuong Thi Dieu	Accountant	University	Finance	1	Female	53
10	Hoang Thi Nien	Documents	Central grant	Documents storage	1	Female	50
11	Le Thi Minh Hue	Documents	University	Statistical	1	Female	27
12	Do Thanh Ha	Specialist	University	Primary education	1	Female	34
13	Trinh Van Den	Reception Specialist	University	Psychology	1	Male	37
14	Dinh Thi Yen	Staff	University	History Party	1	Female	37

Nguyen Thi

Direction

Staff

University

Farming

career

Female

Hoang Thi Nguyet

Staff

Studying at university

learn

Female

Lanh Van Sinh

Drive

Not yet dug

create

Male

Hoang Van Hoa

Drive

Not yet

through training

Male

Vi Van Huan

Protect

In progress

college

Male

Vi Van Tuong

Protect

University

Farming

career

Male

Vi Van Close

Drive

Untrained

Male

Appendix 4

Management and handling of incoming documents

Save profile

Review, classify, stamp to

Scan documents and submit to office manager for review

Photocopy or photocopy

Responsibility for implementation

Work order

Related documents and forms

Clerical staff

Receive incoming documents

Clerical staff

Incoming dispatch tracking book

Send to address

Clerical staff

Copy tracking book

- Implementing unit

- Documents

Appendix 5

Management and processing of outgoing documents

Responsibility for implementation

Work order		Documents, forms related samples
Assigned/in charge staff unit	Text editing		Circular 01/2011/TTLT-BNV-VPCP

Specialist assigned to be in charge of a field or area	Check the body awake
President/Vice President/Chief of Staff Deputy Chief of Office	Approve signature

Clerical staff	Registration and issuance procedures		Outgoing dispatch book
Clerical staff/ Assigned staff	Send text		Outgoing dispatch book
Clerical staff	Save profile

Appendix 6: List of documents

(1)

(2)	(3)	(4)	(5)	(6)
STT	Profile Title	Document time	Warranty period management	Document volume	Note
1	I. District People's Committee documents
I.1. General part
	I.1.1. Documents
	I.1.1.1 . Text file
	Decision of Loc Binh District People's Committee.	2012	Forever	10 pairs of three wires
	Collection of Official Dispatches of Loc Binh District People's Committee.	2012	50 year	6 pairs of three wires
	I.1.1.2. Incoming document set
	Collection of decisions, official dispatches, notices, etc. of Lang Son Provincial People's Committee.	2012	20 year	12 pairs of three wires
	I.1.2. Accounting
	Documents of Loc Binh District People's Committee.	2010	50 year	8 pairs of three wires
I.2. Specialized Blocks
	I.2.1. General Block
	Documents on economic development and construction - district society	2012	25 year	10 pairs of three wires
	I.2.2. Government and administrative boundary management.
	Documents on border demarcation and marker planting.	2013	25 year	7 pairs of three wires
	Documents on separation, merger, dissolution of Council, Board, agencies, units of People's Committee of Loc Binh district.	2013	25 year	10 pairs of three wires
	I.2.3. Economic Block
	Documents on District Finance and Budget work.	2012	25 year	10 pairs of three wires

Documents on capital settlement of programs, financial settlement, budget.	2012	25 year	10 pairs of three wires
	I.2.4. Agriculture, forestry, fishery, aquaculture and irrigation sector.
	Documents on agriculture, forestry and fishery. Rural Development.	2014	25 year	10 pairs of three wires
	I.2.5. Industrial and handicraft sector
	Documents on factory management and construction; industrial and small-scale production development handicraft	2014	25 year	5 pairs of three wires
	Documentation on electrical safety work; improvement create and develop power grid; invest in construction of power projects.	2014	25 year	4 pairs of three wires
	I.2.6. Transport Block
	Documents on ensuring security, order, traffic safety, and handling violations of corridors road	2012	25 year	7 pairs of three wires
	Documents on construction and management of works Traffic system in Loc Binh district.	2012	25 year	12 pairs of three wires
	I.2.7. Construction block, housing construction management
	Documents on management and investment in construction works in the district.	2012	25 year	10 pairs of three wires
	Documents on construction and repair of works.	2012	25 year	10 pairs of three wires
	I.2.8. Trade - Tourism - Service Block
	Documents on Trade and Tourism	2012	25 year	10 pairs of three wires
	I.2.9. Education and Training Block
	Documents on District Education and Training.	2012 – 2013	25 year	12 pairs of three wires
	I.2.10. Culture - Information - Sports Block.
	Documents on cultural and information work –	2011 -	25	20 pairs

radio - television, sports	2014	year	three wire
	I.2.11. Health and Social Sector
	Documents on medicine, health care, medical examination and treatment.	2011 - 2014	25 year	15 pairs of three wires
	Documents on resolving social insurance and health insurance regimes.	2011 – 2014	25 year	15 pairs of three wires
	I.2.12. Science and Technology - Natural Resources and Environment Block .
	Documents on Science and Technology work.	2011 – 2012, 2013	25 year	10 pairs of three wires
	Documents on Environmental Resources work.	2011 – 2012	25 year	8 pairs of three wires
	I.2.13. Defense - Security - Social order and safety block.
	General document on military, defense and security work.	2011 – 2012	25 year	15 pairs of three wires
	I.2.14. Ethnic and Religious Bloc
	Documents on Ethnic and Religious work.	2011 – 2014	25 year	10 pairs of three wires
	I.2.15. Law Enforcement Block
	General document on judicial work	2011 – 2012	25 year	15 pairs of three wires
	Document collection on document construction and inspection legal	2011 – 2012	25 year	15 pairs three wire
2	II. People's Council documents II.1. Term 2006 – 2011
	Collection of Programs, Reports, Notices, Submissions, Official Dispatches of the District People's Council, regularly District People's Council	2011	50 year	15 pairs of three wires
	District People's Council meeting records.	2011	50 year	15 pairs of three wires
3	III. Party documents
	Records of Party fee collection and expenditure of the Party Cell of the Office of the People's Committee of Loc Binh district.	2013	50 year	5 pairs of three wires

Improving the effectiveness of office administration at the Office of the People's Council and People's Committee of Loc Binh district, Lang Son province - 10

Comment